Admin Assistant

Role Overview

We are seeking a dependable, well-organized, and detail-focused Admin Assistant to provide support to the Chief Legal Officer and the legal team at our Dubai office. This role requires hands-on engagement in managing the daily administrative functions within the legal department.

Key Responsibilities

• Deliver daily administrative and coordination assistance to the Chief Legal Officer.
• Handle legal requests, approval processes, follow-up activities, deadlines, trackers, and pending tasks effectively.
• Facilitate contract approval workflows, including document routing, signing procedures, filing, and maintaining organized records.
• Conduct basic reviews of documents to ensure completeness, checking elements such as entity names, dates, parties involved, signatures, approval statuses, and accompanying documents.
• Maintain rigorous document naming conventions, version control, storage protocols, and easy retrieval systems.
• Collaborate with internal teams across Finance, HR, Operations, Commercial, and other business units to ensure smooth processes.
• Follow up with involved parties to acquire missing data, signatures, clarifications, approvals, or relevant documents.
• Assist in preparing simple documents, including letters, forms, resolutions, templates, and contract approval forms.
• Maintain and update document trackers to ensure record accuracy and currency.

Candidate Requirements

• Previous experience as an administrative assistant or legal administrator is beneficial.
• Must be currently located in the UAE and able to work onsite from the Dubai office five days per week.
• Excellent attention to detail with a strong capability for handling confidential information responsibly.
• Proficient written and spoken English communication skills.
• Strong skills in follow-up, tracking, and coordination tasks.
• Comfortable with managing documents, spreadsheets, shared digital drives, approval processes, and electronic signature tools.

Preferred Qualifications

• 1 to 3 years of experience in an administrative or support role.
• Proficiency in Microsoft Office applications.

Candidate Profile

The ideal candidate will be reliable, methodical, and adept at providing support focused on coordination. We seek someone who prides themselves on accuracy, organization, confidentiality, and follow-through, and who values stability, consistency, and long-term stewardship of administrative procedures.