Tender Executive

About the Role

We are seeking a proficient Tender Executive to manage the end-to-end tender process and provide back office support. This position is based in Kolkata and requires 2 to 7 years of relevant experience. A graduate degree in any discipline is essential, with preference given to B.Com, BBA, or BA. Additional credentials such as a diploma or certification in Administration or Supply Chain will be advantageous.

Key Responsibilities

• Monitor and search for government and private tenders through various portals including GeM, CPPP, State e-Procurement, and other tender platforms.
• Thoroughly review tender documentation and assess eligibility criteria.
• Compile, prepare, and submit tender documents before deadlines.
• Collaborate with internal teams to gather technical, commercial, and statutory documents.
• Upload bids online and maintain a comprehensive record of all submitted tenders.
• Track tender progress including corrigenda, bid openings, and award announcements.
• Handle the preparation of EMD, Bank Guarantee, and other necessary tender documents.
• Support back office activities such as preparing estimates and submitting offers in coordination with the Sales Manager.
• Participate in online offers on GeM and other customer portals and engage in reverse auctions as needed.
• Respond to customer clarifications and inquiries through email, liaising with the Sales Manager.
• Manage post-order activities including sales indent preparation, manufacturing clearances, drawing submissions, and approvals follow-ups.
• Coordinate inter-office communications and follow-up on deliveries and drawings.
• Handle billing submissions and ensure timely follow-ups on payments.
• Prepare monthly reports covering order status, offer status, and payment status as required by management.
• Efficiently manage time to meet project deadlines.

Required Skills and Qualifications

• Experience working with government tenders and fluency in operations using the GeM portal.
• Understanding of electronic tendering processes and related documentation requirements.
• Proficient in Microsoft Office applications including Excel, Word, and PowerPoint.
• Strong verbal and written communication abilities coupled with excellent coordination skills.
• Good analytical skills and meticulous approach to documentation.
• Capability to work efficiently under strict deadlines while maintaining accuracy.
• Familiarity with ERP software is desirable but not mandatory.