Team Member - Administration & Infrastructure

Role Overview

As a Team Member in the Administration & Infrastructure function at Aditya Birla Capital, you will handle cost variance analysis, capacity metrics, and create presentations for senior leaders concerning all administrative cost parameters. You'll manage expenditure inputs, develop and maintain essential organizational databases for all business units, and automate numerous administrative processes within the company.

Key Responsibilities

• Lead planning and budget management for all administration units across the organization, consolidating key admin data, analyzing budget variances versus actuals, and providing regular updates to stakeholders.
• Collect and analyze MIS data from diverse sources to support reporting that monitors admin team performance.
• Automate administrative activities such as helpdesk, business card processing, property and space management, asset and maintenance management, energy management, reservation systems, field tracking, property sourcing, and branch projects tracking.
• Maintain & publish fortnightly and quarterly reports on lease renewals, rent, occupancy, and compliance for over 1500 locations nationwide, including branches and head offices.
• Coordinate with business unit and zonal admin leads for resolving helpdesk queries and sustaining effective AIMS platform implementation.
• Manage annual administrative budget exceeding Rs.320 crore, including capex and opex for 11 business units with 30,000 employees across India.
• Develop dashboards and analytical reports using advanced Excel, Power BI, and PowerPoint to present key metrics and insights for senior management decision-making.
• Support audit management, vendor payments, statutory compliance monitoring, and administration documentation to ensure seamless operations.
• Publish quarterly newsletters and awareness mailers to communicate administrative achievements and updates.

About Aditya Birla Capital

Aditya Birla Capital Ltd, a subsidiary of the US$44.3 billion Aditya Birla Group, is one of India's leading and diversified financial services firms. With over 16,000 employees and more than 2,00,000 agents, it offers various services ranging from insurance to wealth management and lending. ABCL assets managed exceed Rs.3057 billion, placing it among the top NBFCs and asset managers in India.

Challenges

• Ensuring timely, accurate data collection and reporting is essential as it informs critical business decisions at top management levels.
• Coordinating with multiple business units governed by different regulatory requirements poses complexity.
• Strong analytical, presentation, MIS expertise and profound infrastructure knowledge are critical for success.

Educational and Experience Requirements

• Graduate degree with 3 to 5 years of relevant experience.
• Expertise in MIS, data analytics, advanced Excel, PowerPoint, and Power BI.
• Experience handling large datasets and complex reporting preferably within banking or NBFC sectors.

Additional Information

• The company manages more than 1500 branches across 31 states totalling 14.6 lakh sq.ft. with an annual rental cost of approx Rs. 130 crores.
• Overall annual budget exceeds Rs. 320 crores (Capex + Opex).
• Responsibilities include compliance monitoring, lease renewal management, audit support, administration systems implementation, and vendor payments.