Remote Virtual Executive Assistant

Company Overview

Home Health Focus AI is dedicated to connecting home healthcare professionals with meaningful roles that emphasize patient care. Unlike staffing agencies, we directly verify and present opportunities from care providers.

Zirtual specializes in offering experienced, skilled remote assistants who balance work and life, delivering both personal and professional support with efficiency and proactive service.

Role Overview

The Virtual Executive Assistant is a key contributor to the Zirtual team, functioning as the primary contact for assigned clients. Independent in their daily tasks, assistants receive ongoing guidance from an Account Supervisor to ensure client satisfaction and continuous improvement.

Primary Responsibilities

• Manage intricate calendars and set appointments, coordinating meetings and events across various time zones while anticipating and resolving scheduling conflicts.
• Oversee email inboxes by drafting, responding, and prioritizing communications ensuring prompt follow-ups and acting as an intermediary between clients and other contacts.
• Provide administrative support including preparing documents, presentations, reports, data entry, file management, and assisting in project and task coordination.
• Arrange travel plans such as flights, lodging, and transport; compile detailed itineraries; and coordinate both virtual and physical meetings or events.
• Support daily business operations, conduct research, gather information, and proactively seek ways to enhance workflow efficiency.

Required Skills and Qualifications

• Demonstrated strong organizational and time management capabilities.
• Excellent verbal and written communication skills with high attention to detail and precision.
• Capacity to manage several clients and meet deadlines effectively.
• Resourceful, proactive, and solution-focused approach to challenges.
• Self-motivated with the ability to work independently in a remote setting.
• Preferred bilingual ability in English with French and/or Spanish.
• Previous experience supporting executives, entrepreneurs, or small business owners is advantageous.
• Associate’s or Bachelor's degree in Business Administration or a similar area, or equivalent professional experience.
• At least 2 to 4 years of experience in Executive or Administrative Assistant roles, preferably with multiple clients.
• Typing speed of at least 50 words per minute with accuracy.

Technical Proficiencies

• Competency with Google Workspace and Microsoft Office suites.
• Experience handling calendar management platforms like Google Calendar and Outlook.
• Familiarity with project management and CRM tools such as Asana, Trello, ClickUp, Zoho, or Salesforce.
• Proficiency in communication software including Slack, Zoom, and Microsoft Teams.

Work Requirements

• Dependable high-speed internet, computer, and phone access.
• Strict adherence to confidentiality and professionalism.
• Availability during standard business hours (Pacific or Eastern Time, Monday through Friday), except as specifically arranged with clients.
• Open to residents of the United States and Canada only, as this independent contractor opportunity is region-specific.

Compensation

This position is structured as an independent contractor role. Earnings correspond to a share of client monthly plans, generally averaging between $1,500 and $3,800 monthly depending on the client portfolio.

Security Notice

Zirtual emphasizes safeguarding candidate information and recruitment integrity, warning about fraudulent recruitment scams impersonating the company.