Recruiting Coordinator

Overview

The Government Technology Agency (GovTech) spearheads Singapore's Smart Nation initiatives, driving digital transformation in the public sector. As the Centre of Excellence for ICT & Smart Systems, GovTech focuses on enhancing governmental capabilities in Data Science, AI, application development, smart city technology, digital infrastructure, and cybersecurity. Working at GovTech offers a meaningful career dedicated to improving lives with continuous learning and development opportunities. Our culture champions agile, bold, and collaborative values to deliver impactful tech solutions centered on citizens and businesses.

This position offers a 12-month contract opportunity to contribute towards the transformation of government digital service delivery with a "candidate-first" mindset in a dynamic, fast-paced environment.

Role Summary

The Recruiting Coordinator acts as the operational backbone for the Talent Acquisition team, managing a seamless and efficient candidate experience. This role involves orchestrating end-to-end high-volume interview scheduling across multiple stakeholders and ensuring clarity and transparency throughout the hiring process. The coordinator also serves as a brand ambassador, providing guidance to candidates on GovTech's recruitment timelines and expectations.

Key Responsibilities

• Coordinate the full-cycle scheduling of numerous interviews across various business units and hiring teams, including virtual, in-person, panel, and assessment interviews.
• Serve as the primary liaison among candidates, recruiters, hiring managers, and interviewers, maintaining clear and prompt communication.
• Anticipate and resolve scheduling conflicts, last-minute changes, and resource constraints proactively.
• Manage interviewer availability and capacity, optimally assigning interviewers based on panel requirements, skills, and workload considerations.
• Collaborate with recruitment teams to ensure panels are properly staffed and calibrated, maintaining accurate interviewer rosters and scheduling guidelines.
• Track and analyze interview scheduling metrics, preparing reports and dashboards for multiple stakeholders to support recruitment forecasting and workforce planning.
• Identify and implement improvements to scheduling workflows and recruitment operations through standard operating procedures and technology enhancements.

Qualifications and Requirements

• Preferably holds a Bachelor's or Diploma degree in Human Resources, Business Administration, Operations, or a related discipline.
• Possesses between one to five years of experience in recruitment coordination, talent acquisition operations, or fast-paced administrative roles.
• Experienced in managing complex, high-volume interview scheduling across diverse stakeholders and platforms.
• Proficient with Applicant Tracking Systems, calendar management software, and productivity suites such as Google Workspace or Microsoft 365.
• Advanced skills in Microsoft Excel and familiarity with generating reports and dashboards.
• Highly organized with robust time management capabilities and a keen eye for detail to ensure data accuracy.
• Able to juggle multiple priorities and meet tight deadlines effectively.

Additional Information

This role offers an exciting opportunity to be integral to Singapore's digital transformation journey within a fast-evolving technology environment. The position is based onsite in Singapore and spans a 12-month fixed-term contract.