Personal Assistant to the Managing Director

Role Overview

CBZ Bank Limited in Harare, Zimbabwe is looking for a seasoned and highly professional Personal Assistant to directly support the Managing Director. This pivotal role demands a proactive individual adept at managing a dynamic executive schedule, anticipating needs, and coordinating high-level activities with utmost professionalism and confidentiality.

Key Duties

• Expertly manage the Managing Director's complex calendar, meetings, and travel arrangements.
• Draft and prepare executive communications including correspondence, presentations, reports, and briefing documents.
• Oversee daily operations within the Managing Director's office to ensure smooth functioning.
• Coordinate engagements involving internal and external stakeholders such as regulators, Board members, and senior leadership.
• Assist in the preparation and follow-up of Board meetings, Executive Committee sessions, and governance events by organizing briefing materials and tracking agreed action points.
• Manage financial and procurement processes for the Executive Office, maintaining compliance with organizational policies and governance standards.
• Support monitoring of strategic projects and executive action items across departments.
• Handle sensitive executive documents and records with discretion.
• Organize executive meetings and business events to provide a seamless stakeholder experience.

Required Qualifications and Experience

• Bachelor's degree in Business Administration, Commerce, or a related discipline with a minimum upper second class (2.1) degree.
• Master's degree is advantageous.
• At least 5 years of experience providing support at executive or senior management levels.
• A minimum of 3 years in the financial services industry is essential.
• Experience supporting C-level executives or Executive Offices is highly preferred.

Professional Skills and Competencies

• Outstanding organizational and planning expertise.
• Strong capability in managing relationships and stakeholders.
• Excellent verbal and written communication skills.
• High integrity, discretion, and professionalism in handling confidential information.
• Effective problem-solving abilities and coordination skills.
• Capability to balance multiple priorities efficiently in a fast-paced executive setting.
• Meticulous attention to detail and sound judgment.
• Proficiency with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel.