Manager, Administrative Records

Overview

This position requires managing and overseeing the administrative services department within the company. The job entails evaluating and improving departmental operations, ensuring compliance with corporate governance and regulations, and supervising a team of 5-10 staff members. The role also involves budget preparation and controlling expenses related to client projects, equipment, and supplies, as well as maintaining inventory and assisting in financial audits.

Languages

Fluency in English is required for communication and documentation purposes.

Education & Training

Applicants must possess a bachelor's degree. On-the-job training will be provided as necessary.

Work Setting & Conditions

The job is strictly on-site at the physical Brampton, Ontario, Canada location, with no remote work option. The environment is fast-paced and demanding, requiring the ability to work efficiently under pressure and meet tight deadlines while handling a large workload.

Responsibilities

• Analyze and improve operations of the administrative services department.
• Oversee daily activities and ensure efficient departmental functioning.
• Assist in developing annual budgets and manage financial aspects related to projects and contracts.
• Plan, organize, and evaluate departmental operations continuously.
• Ensure adherence to corporate governance and regulatory compliance standards.
• Recruit, hire, and provide or coordinate staff training.
• Manage organizational knowledge and data relevant to the department.
• Coordinate and support preparation for financial audits.
• Maintain and organize inventory of supplies and equipment.

Supervision

Manage and oversee a team consisting of 5 to 10 employees.

Required Skills and Technologies

• Proficiency in Microsoft Office Suite including Outlook, Excel, PowerPoint, and Windows operating systems.

Additional Information

• Candidates must be bondable as part of security requirements.
• Must have reliable personal transportation to commute to the workplace.

Work Conditions & Personal Suitability

• Ability to operate effectively in a dynamic and fast-paced environment.
• Capacity to work under pressure and meet stringent deadlines.
• Strong attention to detail while managing a significant workload.
• Traits such as accuracy, flexibility, good judgment, organizational skills, teamwork, time management, initiative, and creativity are essential.

Benefits

• Financial remuneration aligned with collective agreements.
• On-site facilities and available parking for employees.

Equal Opportunity and Youth Support

The employer is committed to equitable hiring practices and supports youth by providing targeted on-the-job training opportunities.