HR Operation Specialist

Job Overview

The HR Operation Specialist plays a vital role in ensuring smooth and compliant HR administrative operations throughout all stages of the employee lifecycle. This position is dedicated to maintaining high standards in HR processes, records, and systems while delivering outstanding service to employees, management, and external partners. The role also contributes toward enhancing and improving HR practices continuously.

Key Responsibilities

• Oversee the full onboarding and offboarding process for employees.
• Maintain precise and updated employee data within the HR system.
• Handle employee status changes such as promotions, transfers, salary adjustments, and contract modifications.
• Assist with payroll preparation and verification.
• Provide administrative support to the HR team covering general HR tasks.
• Collect and analyze HR data to generate relevant reports on a weekly and monthly basis.
• Ensure all HR documentation and filing systems are current and well-organized.
• Organize and conduct induction sessions for new hires, ensuring content is regularly reviewed and updated.
• Contribute to the creation and rollout of HR policies, processes, and programs.
• Support training initiatives by scheduling events, promoting programs, and maintaining training records and compliance trackers.
• Coordinate the Graduate Recruitment Program activities across Ireland and the UK, engaging with universities, candidates, and hiring managers to maintain program visibility and effectiveness.
• Assist with the deployment and ongoing management of a new HR information system, ensuring accurate data input.
• Manage communication and reporting to the Finance department related to new hires, departures, compensation updates, and other changes.
• Participate as an active member of the Sports Social committee.
• Administer employee pension and healthcare plans.
• Prepare employment contracts, organizational charts, salary certificates, confirmation letters, and other documentation.
• Support continuous process improvements within the HR team.
• Manage the HR helpdesk, ensuring responses fall within agreed service levels.
• Contribute to HR projects as required along with other assigned tasks.

Required Qualifications and Experience

• Possess a professional HR qualification or equivalent experience.
• At least two years of experience in HR administration or operations.
• Proficient in using HR Information Systems (HRIS).

Key Skills and Competencies

• Exceptional organizational and time management capabilities.
• Meticulous attention to detail and accuracy.
• A high standard of confidentiality and professional conduct.
• Excellent interpersonal and communication skills.
• Strong customer service orientation.
• Ability to juggle multiple priorities efficiently.
• Advanced proficiency with Microsoft Office, especially Excel.
• Experience using various HRIS platforms.