HR Administrative Assistant

Position Overview

This role offers an $18 hourly wage, with working hours from 7:45 am to 4:30 pm, Monday through Friday. As an HR Administrative Assistant, your primary responsibility will be to support both the HR and Operations teams by managing reception duties for visitors and assisting in several day-to-day operational tasks to ensure smooth business flow.

Key Competencies

• Strong communication abilities encompassing verbal, written, and presentation skills coupled with active listening and constructive feedback.
• A customer-oriented mindset focused on fostering a culture dedicated to quality, performance efficiency, and operational excellence through collaboration.
• Excellent attention to detail with effective prioritization to meet deadlines consistently.
• Self-driven approach with effective time management, conflict handling, stress management, and the capacity to work independently without constant supervision.
• Ability to adapt quickly in a fast-paced setting, efficiently balancing multiple priorities and stakeholder expectations while maintaining quality output.
• At least two years of experience in HR support roles, ideally within manufacturing environments.
• Intermediate proficiency in MS Office 365 applications, including Outlook, Word, Excel, and Teams.
• Bilingual proficiency in English and Spanish is an advantage, though not mandatory.

Primary Responsibilities

• Manage reception duties and visitor interactions, ensuring education on safety and provision of personal protective gear to uphold a secure environment.
• Support administrative functions for HR and Operations teams by preparing various documents, managing phone communications, coordinating meetings and interviews, and dispatching calendar invitations.
• Organize and oversee events at the facility, including meal provisions and arrangements for meetings, lunches, and other company events for employees and visitors.
• Maintain adequate inventory levels of office supplies, organizing stock and handling special order requests after securing necessary approvals.
• Manage kitchen area stocking and cleanliness.
• Ensure office equipment is well-maintained and adequately supplied to maintain operational readiness.
• Serve as liaison for vending machine issues, addressing employee concerns promptly.
• Coordinate new hire and existing personnel evaluations via electronic screens.
• Assist in onboarding and orientation of new staff members.
• Digitize and email personnel documents to update employee records accordingly.
• Provide backup support for accident and incident reporting when necessary.
• Act as a substitute for general HR Coordinator duties as required.