Executive Assistant

Role overview

This role is centered on supporting a Partner, along with two to three additional lawyers. The right person will be someone who stays ahead of issues, communicates clearly, and handles details with care.

Key responsibilities

• Handle the Partner’s calendar and scheduling needs, while also coordinating incoming mail, email, phone enquiries, client-related communication, and broader team or department logistics.
• Deliver day-to-day administrative and office assistance, including keeping filing systems and contact records well maintained.
• Answer calls, relay messages, and pass on information to the Partner in a timely and accurate manner.
• Arrange all travel-related support for the Partner, including accommodation, transport, and meal planning.
• Liaise with internal and external stakeholders to keep work moving efficiently and remove bottlenecks.
• Keep the Partner’s records, files, and documents organised and up to date.
• Coordinate team communications and help plan both internal activities and off-site events.
• Safeguard confidentiality and maintain a consistently professional approach in all communications, materials, and correspondence.

Requirements

• A minimum of 5 years of relevant administrative experience, ideally in a role reporting directly to senior management.
• Strong spoken and written English communication skills.
• Well-developed interpersonal, organisational, and communication abilities.
• Excellent time management, organisation, and multitasking capability.
• Comfort using standard office productivity tools, plus the ability to pick up new software and systems quickly.
• Team-oriented, adaptable, flexible, and ready to take on new challenges.
• High discretion and the ability to protect confidential company and employee information.