Executive Assistant to Senior Leaders

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to offer comprehensive support to senior business leaders. The role demands meticulous attention to detail, excellent communication abilities, and the capacity to juggle multiple priorities effectively in a fast-paced setting. The successful candidate will be a trusted partner, ensuring smooth daily operations and aiding key strategic initiatives.

Key Responsibilities

• Oversee complicated and frequently changing calendars for senior executives.
• Organize domestic and international travel logistics including itineraries, accommodations, and expense management.
• Arrange and assist with leadership meetings, town halls, offsite events, and executive gatherings.
• Develop meeting agendas, prepare presentation materials, generate reports, and other high-level communications.
• Screen and prioritize incoming communications to guarantee timely actions and responses.
• Collaborate with internal teams and external parties to enable efficient progression of business priorities.
• Handle sensitive business and personnel information with confidentiality.
• Monitor action items, deadlines, and deliverables on leadership's behalf.
• Support special projects and strategic initiatives as necessary.
• Manage administrative workflows such as expense reports, invoicing, purchase orders, and vendor liaison.

Qualifications

• Preferred bachelor's degree or equal professional experience.
• At least 3 years of executive support experience, specifically within financial services.
• Advanced skills in Microsoft Office applications including Outlook, PowerPoint, Word, and Excel.
• Exceptional organizational abilities to prioritize multiple competing tasks and deadlines.
• Strong writing and verbal communication proficiency.
• Demonstrated capacity to work autonomously with sound judgment.
• High standards of professionalism, discretion, and confidentiality.
• Attention to detail coupled with solid problem-solving skills.

Work Arrangement

This is a hybrid role based in New York City requiring presence at the office four days each week.

Compensation

Salary ranges from $110,000 to $130,000 annually, plus an additional yearly bonus.