Executive Assistant

About the Company

Auto Electric Service Ltd. was established in 1943 and has grown into a fast-expanding aftermarket auto parts and services business based in Regina, Saskatchewan. The company supports retail, wholesale, and commercial clients throughout Saskatchewan and operates locations in Regina, Emerald Park, Yorkton, Weyburn, and Estevan. As part of the Auto Value network, which is among North America’s largest automotive parts distribution systems, the business focuses on dependable service, product quality, and customer satisfaction.

Role Overview

The organization is seeking a highly capable Executive Assistant who can keep pace in a busy environment, stay ahead of upcoming needs, and work with limited supervision. This role suits someone who enjoys handling a wide range of tasks, works well independently, and takes pride in making sure things run smoothly behind the scenes.

Schedule and Work Arrangement

This position comes with scheduling flexibility. The role requires at least 30 hours per week, and it may be structured as a full-time position for the right candidate. It is well suited to someone who wants to work shorter daily shifts while still having the option to increase hours when needed.

Key Duties

• Create, edit, and professionally format documents, reports, contracts, and presentations.
• Manage inboxes, correspondence, and written communications.
• Set up meetings, appointments, and calendar schedules.
• Provide support with basic event coordination and company functions.
• Keep records organized and maintain filing systems accurately.
• Manage sensitive information with care, professionalism, and confidentiality.
• Assist executives with administrative projects and everyday operational tasks.
• Stay ahead of needs and resolve issues before they escalate.
• Take care of the background administrative work that helps the executive office operate efficiently.

Required Qualifications

• Excellent organizational ability and strong attention to detail.
• Comfort in a busy, constantly changing workplace.
• Ability to take initiative and work with little direction.
• Strong analytical thinking and problem-solving ability.
• Clear written and verbal communication skills.
• Advanced working knowledge of Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.
• High standards of professionalism and discretion when handling confidential matters.
• Ability to manage several priorities and meet deadlines consistently.
• Positive, proactive attitude and readiness to support wherever needed.

Benefits and Perks

The company offers a supportive, team-oriented environment where employees are valued as part of a long-standing local business. The benefits package is designed to support health, financial stability, and growth, while also encouraging balance between work and personal life.

• Competitive pay with performance-based bonuses.
• Health and dental coverage.
• Life and disability insurance.
• Company pension plan.
• Employee discount program.
• Flexible scheduling to support work-life balance.
• Paid time off and holiday pay.
• Training and development opportunities.

Why This Role May Be a Good Fit

This position gives you the chance to directly support leadership and contribute to the smooth running of the business. The company values initiative, trusts team members to deliver quality work, and offers flexibility in building a schedule that works for both the employee and the organization.

Ideal Candidate Profile

The employer is especially interested in someone who notices details others may overlook, takes ownership of assigned work, and enjoys maintaining order and organization in a fast-moving setting.