Executive Assistant

About Everlywell

Everlywell is a pioneering digital health firm that merges AI-driven technology with expert insight to deliver personalized and actionable health information. We transform intricate biomarker data into meaningful health insights through advanced diagnostics, virtual care, and enhanced patient engagement, revolutionizing healthcare accessibility and experience. Having provided nearly 1 billion personalized insights over the last ten years, we have impacted 60 million people and serve numerous enterprise partners. In 2025, one in every 94 U.S. adults is estimated to have used an Everlywell test, affirming our standing as the top at-home testing provider nationally. Powered by AI and designed for scalability, we aim to overcome healthcare barriers, bridge care gaps, and offer faster, smarter, more tailored healthcare connections.

Role Overview

We seek an Executive Assistant to offer robust support to senior leadership, specifically assisting various C-Suite executives, corporate initiatives, and projects based at our Austin headquarters. The successful candidate will be a highly proactive problem solver with outstanding communication capabilities and a sharp eye for detail. The position demands creativity, adaptability, and the aptitude to thrive in a fast-paced, mission-driven environment focused on results and people. Key qualities include sound judgement, effective verbal and written communication, strong organizational skills, and the ability to balance diverse priorities independently while managing confidential matters discreetly under pressure.

Key Responsibilities

• Provide primary assistance to the Chief Financial Officer (approximately 70% of time) and secondary support to the Chief Commercial Officer (around 10% of time).
• Manage complex and busy calendars, handle confidential correspondence, expense reports, and arrange detailed travel plans including flights, car services, and accommodations tailored to executive preferences.
• Coordinate and prioritize executives' schedules based on understanding goals and deadlines, ensuring timely meeting preparations including follow-ups and creating deliverables on their behalf when necessary.
• Handle competing priorities efficiently, maintaining project momentum and meeting deadlines.
• Serve as a communication bridge between executives and internal departments, fostering trust and credibility across senior management.
• Organize executive inboxes and draft communications as needed.
• Prepare presentations, update project tracking systems, maintain records, and manage confidential materials for executives.
• Arrange meetings including booking rooms, technical setups, and catering to ensure well-organized and successful events.
• Oversee accounts receivable and payable processes related to executives’ initiatives, validating invoice accuracy and liaising with accounting.
• Promote Everly Health’s workplace culture by creating an inviting and energetic office environment.
• Support office management by maintaining facilities and ensuring supplies are well-stocked, collaborating closely with the executive assistant team.
• Demonstrate a passion for process improvement, project coordination, and excellent time management.

Qualifications and Skills

• Bachelor’s degree or at least 5 years’ experience supporting C-Level or Senior Vice President executives in fast-paced settings.
• Preferred 2+ years of office management experience.
• Proficiency with Microsoft Office and G Suite applications.
• Experience with expense management tools like Expensify and Bill.com and familiarity with Apple hardware (Macbook Pro) is preferred.
• Technologically adept with a quick ability to learn new software and tools.
• Innovative thinker with problem-solving skills to streamline administrative processes and overcome challenges.
• Strong interpersonal, verbal, and written communication skills.
• Ability to independently address issues and proactively take initiative.
• Exceptional attention to detail alongside excellent project and time management capabilities.
• Highly disciplined in maintaining confidentiality and adhering to data sharing protocols.
• Expertise in managing multiple executives’ schedules efficiently.
• Superior planning and time management abilities.
• Effective team player contributing within a small, high-performance administrative team.
• Experience in event organization is advantageous, including coordinating vendors, venues, and catering; may require onsite presence to assist during events.

Security Notice

Everlywell does not request any fees, payments, or banking details during recruitment. Communications and interview invites only come from verified email addresses ending with @everlywell.com or @everlyhealth.com.

Use of AI in Recruitment

Artificial intelligence tools may be employed to aid in application review and assessment, identifying inconsistencies or verification signals. These tools support recruitment staff but do not replace human decision-making, with final hiring choices made by people. For inquiries about data processing, please contact the company.