Executive Assistant - Executive Office

Overview

The Executive Assistant for the Executive Office offers advanced administrative, operational, and strategic support to C-suite executives, acting as a reliable partner in managing their priorities and business functions. This role involves responsibilities directly linked to managing and operating organizational affairs and requires exercising discretion and independent judgment concerning critical matters. The position demands minimal supervision and involves representing senior executive leadership while holding authority over delegated actions that impact organizational success.

Key Responsibilities

• Utilize delegated powers to make decisions, provide recommendations, and commit on scheduling, communication, and significant operational issues on behalf of C-suite executives.
• Create, implement, and enhance administrative processes, workflows, and procedures to boost efficiency and effectiveness.
• Handle confidential, sensitive, and complex issues involving executive leadership, internal teams, and external partners with discretion and independent judgment.
• Exercise authority to diverge from established protocols when appropriate, escalating critical matters to executive leadership as necessary.
• Serve as an authorized representative of C-suite executives liaising with senior leaders, governing bodies, and external stakeholders.
• Lead or coordinate special projects and initiatives including planning, milestone tracking, and ensuring successful completion.
• Independently manage assignments supporting strategic and operational goals across various departments or functional areas.

Qualifications

• Minimum of a high school diploma or its equivalent; an Associate's or Bachelor's degree in Business Administration, Communications, Management, or related fields is preferred.
• Licensure is not required; preferred certifications include Certified Administrative Professional (CAP), Professional Administrative Certificate of Excellence (PACE), Project Management training/certification (such as CAPM), and Microsoft Office Specialist (MOS).
• At least 10 years of progressively responsible administrative experience with a minimum of 3 years supporting C-suite executives (such as CEO, CAO, CSO, CFO, COO, CIO).