Executive Assistant

About Black Box Security

Black Box Security is a distinguished boutique executive protection company in Los Angeles, trusted by high-profile executives, celebrities, musicians, and public figures. Our comprehensive services include executive protection, residential security, secure travel, production security, and specialized risk management, catering to clients demanding utmost discretion and professionalism.

Position Overview

As the Executive Assistant to the CEO, you will provide crucial operational support in a dynamic environment, ensuring efficient management of executive time and priorities. The role requires anticipation of needs, confident multitasking, and collaboration with executive leadership.

Primary Responsibilities

• Efficiently manage and prioritize the CEO's detailed and complex calendar and daily agenda.
• Compose, review, and refine executive documents including correspondence, reports, and presentations.
• Conduct research and prepare briefing materials to facilitate meetings and presentations.
• Record comprehensive meeting notes and distribute polished meeting minutes professionally.
• Develop presentations and business documentation with Microsoft Office tools.
• Arrange domestic and international travel logistics and itineraries.
• Coordinate meetings, luncheons, and special executive functions.
• Maintain confidentiality with the highest level of discretion involving sensitive information.
• Support special projects, administrative tasks, and occasional personal errands as required.

Candidate Qualifications

• Over three years of demonstrated experience supporting senior executives as an Executive Assistant.
• Exceptional verbal and written communication skills with strong business writing and editing capability.
• Advanced knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
• Familiarity with Adobe Acrobat, iCloud, and contemporary productivity software tools.
• Outstanding organizational aptitude with meticulous attention to detail.
• Capability to juggle multiple tasks efficiently in a fast-paced setting.
• Excellent time management skills, reliability, and consistent follow-through.
• Professional demeanor with an emphasis on confidentiality and discretion.
• Possession of reliable transportation is necessary.
• Flexibility to work occasional overtime as business demands.
• Experience supporting executives within security, military, law enforcement, or related sectors is advantageous.

Work Schedule and Location

• Full-time schedule, Monday through Friday.
• Position based on-site in Calabasas, CA.
• Additional overtime may be required depending on organizational needs.

Compensation and Benefits

• Hourly wage ranging from $35 to $40.
• Permanent, full-time role with pathways for career advancement in executive leadership support.
• Performance-based promotions and raises.
• Comprehensive benefits including health, dental, vision, and life insurance.
• Paid time off to support work-life balance.
• 401(k) retirement plan.
• Employee referral incentives.
• Support for professional development opportunities.

Ideal Candidate Profile

The perfect fit for this role is a proactive individual who excels in communication and organization, anticipates requirements without prompting, and efficiently manages confidential information. You thrive working behind the scenes, enhancing leadership efficiency and stability in a fast-moving environment.