Executive Assistant (12-month Fixed-Term Contract)

About Ferocia

Ferocia is the innovative force behind Up, a fintech platform born from a commitment to financial inclusion. Established in 2011 with roots in the Bendigo Bank digital platform, we blend startup agility with the reliability and reach of the Bendigo and Adelaide Bank group. As a carbon-neutral and community-oriented company, we are dedicated to using technology to help Australians overcome financial stress and build confidence.

Role Overview

We are seeking a highly organized Executive Assistant to support the Chief Digital Officer and CEO for Up, particularly during a 12-month fixed-term contract starting October 2026. This role is primarily based onsite in Melbourne's CBD, with an option for part-time hours under discussion; ideally, you will work alongside the team three days per week.

Key Responsibilities

• Ensure timely attendance and preparation for various board and committee meetings.
• Capture informal inputs and structure them into actionable agendas for team meetings.
• Manage the executive's meeting commitments to maintain necessary breaks, like lunch.
• Coordinate team and divisional social gatherings.
• Serve as the expert user of the company's invoicing system.
• Oversee scheduling across dual calendar platforms (Outlook and Google Calendar).
• Handle numerous ad hoc tasks that arise daily.

Candidate Profile

The ideal candidate combines exceptional organizational abilities with the skill to make complex tasks appear seamless. Prior experience as an Executive Assistant, particularly supporting C-suite executives in fintech or publicly listed companies, is essential.

Application Process

1. Introductory conversation with the current Executive Assistant via virtual meeting (20 minutes).
2. An in-person interview at our office with the Executive Assistant and Head of People & Culture (60 minutes).
3. A casual coffee meeting with the Chief Digital Officer & CEO.
4. Job offer extended.

Compensation and Benefits

An estimated annual salary ranges between AUD 110,000 and AUD 130,000. Ferocia embraces a flexible hybrid work culture with a supportive small team environment and offers:

• Generous leave and parental leave policies.
• Flexible working schedules to balance work-life needs.
• Access to a city office equipped with rooftop spaces, gym facilities, personal trainer sessions, and recreational games.
• Allocated budget for personal development, including training and conferences.
• Employee Assistance Program for wellbeing support.
• Exclusive home loan rebates under specific conditions.
• Continuous equity grants subject to eligibility.

Inclusion Statement

We encourage applications from diverse candidates who may not meet every criterion. At Ferocia, we value diversity and aim to empower individuals to thrive.