Executive Administrative Assistant - Human Resources

About the Company

Western Digital (WD) is a global leader in data storage solutions, committed to innovation and advancing technology boundaries. The company has a history of groundbreaking achievements, including contributing to manned moon missions and capturing the first image of a black hole. WD serves leading organizations worldwide, supporting smart city initiatives, data centers, and hyperscale cloud providers. Focused on solving critical data storage challenges in the AI era, WD aims to build a smarter future through technology, while fostering a culture of collaboration, problem-solving, and continuous improvement.

About the Role

We are looking for a professional and proactive Executive Administrative Assistant to provide comprehensive support to two Vice Presidents in Human Resources — the VP of Talent Acquisition and the VP of Talent Development & Inclusion. This key role ensures efficient executive operations, manages sensitive information with discretion, and facilitates smooth communication across the organization. The successful candidate must excel in a fast-paced, global setup, demonstrating outstanding organizational ability, attention to detail, and managing multiple priorities. Responsibilities include advanced calendar management, meeting coordination, travel planning, and executive correspondence. Supporting strategic HR initiatives and special projects is also required. Flexibility to work across different time zones and independent time management skills are essential.

Qualifications and Skills

• Experience supporting Vice Presidents or equivalent leadership in large publicly traded companies.
• Advanced skills in Microsoft 365 apps including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.
• Strong organizational and resource management skills with high attention to detail.
• Ability to work autonomously with minimal oversight.
• Excellent written and verbal communication abilities.
• Maintaining discretion and professionalism when handling confidential information.
• Exceptional time management and prioritization under pressure.
• Collaborative mindset to work effectively across departments and geographies.

Key Responsibilities

• Manage and optimize busy executive calendars, resolving scheduling conflicts proactively.
• Plan and organize a variety of meetings including internal discussions, external sessions, leadership forums, and offsite events, overseeing complete logistics.
• Serve as the initial contact point for inquiries to the Vice Presidents, filtering and directing routine matters appropriately.
• Draft, review, and oversee executive correspondence, approvals, and communications.
• Process expense reports, Statements of Work (SOWs), Purchase Orders (POs) and utilize internal enterprise tools effectively.
• Prepare thorough briefing materials for meetings, business travel, and key engagements.
• Coordinate travel plans including flight bookings, accommodation arrangements, and itinerary management.
• Assist in special projects and strategic initiatives within Human Resources as assigned.
• Develop and maintain professional networks to enhance personal development and team collaboration.

Benefits

• Competitive annual salary ranging from $77,900 to $103,800.
• Comprehensive health, dental, and vision insurance coverage.
• Paid vacation and sick leaves.
• Life, accident, and disability insurance offerings.
• Options for flexible spending and health savings accounts with tax advantages.
• Employee assistance programs and wellness resources available.
• Opportunities for tuition reimbursement and professional development.
• Employee stock purchase plan and involvement in long-term incentive programs.
• Additional voluntary benefits including legal plans, pet insurance, critical illness, and hospital indemnity.
• Retirement saving plans including a 401(k) savings plan.

Equal Opportunity Employment

Western Digital is an equal opportunity employer dedicated to an inclusive workplace where all individuals are treated with dignity and respect. Discrimination based on protected characteristics including race, gender, sexual orientation, age, disability, veteran status, and others is strictly prohibited. The company supports diversity and provides reasonable accommodations for candidates with disabilities throughout the hiring and employment process, complying with all relevant laws to ensure fairness in employment practices.