Document Controller

Role Overview

Dussmann Ajlan & Bros is looking to hire a Document Controller for its headquarters in Riyadh, Saudi Arabia. The role focuses on keeping project and facilities management records accurate, well-organized, easy to retrieve, and aligned with company standards.

Primary Purpose

This position is responsible for maintaining documentation practices that support compliance, audit preparedness, and smooth information flow across projects and FM operations. The work must align with ISO 9001 document control requirements, ISO 41001 facilities management systems, and document exchange procedures.

Documentation and Governance

The role includes managing the full document lifecycle, from creation and classification through version control, approval, distribution, storage, and archival. It also involves applying metadata, controlling access, and ensuring records remain traceable and properly maintained.

Core Duties

• Maintain the document control framework, including version tracking, approvals, circulation, and archiving.
• Keep IMS documents, SOPs, policies, procedures, and compliance records current and properly controlled.
• Prepare and maintain audit-ready files such as reports, NCR documentation, permits, certificates, and other compliance evidence.
• Handle drawings, O&M manuals, asset records, and technical submittals.
• Update document registers, trackers, and logs for all project-related records.
• Coordinate document submission, review, approval, and distribution with relevant stakeholders.
• Protect the consistency, accuracy, and traceability of all records and files.
• Work with the FMC team, contractors, consultants, and client representatives on document tracking and submissions.
• Prepare status reports, overdue document logs, and compliance tracking sheets.
• Support documentation readiness during mobilization and project handover stages.
• Suggest practical improvements to document control processes and digital platforms.

Tools and Systems

The role requires working knowledge of SharePoint, Microsoft Office applications, and CDE platforms.

Professional and Behavioral Requirements

The ideal candidate should be meticulous, well organized, and able to communicate clearly. The role also calls for an ability to train others, a mindset focused on process improvement, and strong awareness of confidentiality and data security.

Experience and Language

A minimum of 5 years of experience in document control is required, preferably in facilities management, construction, or property-related environments. Prior exposure to documentation processes in FM consultancy or service-based settings is preferred. English proficiency at IELTS Level 6 or an equivalent level is required.

Education and Certification

Suitable educational backgrounds include Business Administration, Library Science, Information Management, Information Systems, Facilities Management, Construction Administration, or a related field. Relevant document control experience is needed, and CDE-related training such as Aconex, Viewpoint, or Asite is preferred.

Work Details

This is a full-time position based onsite in Riyadh, Saudi Arabia.

Application Note

Candidates with strong document control experience and a proven track record in similar roles are encouraged to consider this opportunity.