Contract Administrator/Support

About the Role

Green by Nature, a leading greenspace and facilities maintenance company operating across Auckland and beyond, is seeking a Contract Administrator/Support professional for a fixed-term position covering maternity leave until early January 2026. Situated at our Henderson depot, this role is essential to our team, demanding strong responsibility and dedication to customer service excellence.

Key Responsibilities

• Deliver exceptional customer service internally and externally while developing and nurturing robust relationships.
• Accurately input and manage project and job-related data within various databases to ensure timely completion of tasks.
• Manage and update the asset management system rigorously.
• Maintain subcontractor databases, prioritize workload allocation, and oversee subcontractor coordination.
• Compile and analyze data to generate detailed monthly reports for management and clients.
• Handle financial duties including meeting reporting deadlines, processing monthly invoicing, raising purchase orders, invoices, and work orders.
• Offer comprehensive support to the Operations Manager, Team Leaders, and their teams.

Candidate Profile

• Experience in a comparable industry is preferred.
• Proven ability to establish and maintain relationships with clients, subcontractors, and internal stakeholders.
• Strong verbal and written communication skills coupled with excellent report writing capabilities.
• Solid understanding of financial management processes, particularly in invoicing, purchase order generation, and billing cycles.
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook, with demonstrated accuracy in data entry.
• Self-driven with strong initiative, effective at time management, capable of handling multiple tasks independently while consistently meeting deadlines.
• Committed to delivering beyond expectations as a collaborative team player.

Why Work With Us?

• Join an industry-leading company with over 30 years of presence.
• Engage in meaningful work that contributes to community enhancement.
• Benefit from an annual wellness plan (post-qualification) and annual salary reviews.
• Access to internal and external learning and development opportunities.

About Green by Nature

Established in 1992, Green by Nature is dedicated to creating and maintaining outstanding outdoor environments across New Zealand. Employing over 800 staff in more than 20 locations nationally, we have a strong footprint in the industry. Our mission is to improve lives by caring for remarkable green spaces, enabling people to enjoy what they love. Our team exceeds 2000 members across New Zealand and Australia, and we welcome you to be part of our continued growth.

Additional Terms

Per company policy, candidates must successfully complete and pass a pre-employment drug test aligned with the Drug & Alcohol Policy.