Construction Office Administrator - Multifamily

Role Overview

Apartment Company Group Construction, LLC is inviting a seasoned Construction Office Administrator with expertise in multifamily ground-up construction to join our team in Escondido, CA. This full-time, hands-on role is office-based and supports various multifamily construction projects throughout all phases from preconstruction to closeout. The successful candidate will excel in a dynamic environment, managing all facets of job site administration to ensure projects remain organized, compliant, and on track.

Primary Duties

• Oversee comprehensive management of all project documentation including filing, control, and distribution.
• Maintain project records in systems like Procore and Builder Trend, covering RFIs, submittals, drawings, meeting minutes, and closing documents.
• Collaborate closely with project managers, superintendents, subcontractors, architects, engineers, and property owners.
• Track critical documents such as contracts, insurance certificates, lien releases, permits, and compliance paperwork.
• Ensure jobsite safety by monitoring OSHA requirements and maintaining safety documentation.
• Assist with scheduling, procurement tracking, and material logistics.
• Generate reports, maintain logs, and prepare correspondence using Microsoft Excel, Word, and related tools.
• Provide support across the project lifecycle ensuring accuracy and organization from startup to closeout.
• Identify potential issues proactively and contribute to maintaining project timelines.

Qualifications & Experience

• Minimum of 5 years’ experience in multifamily construction administration, preferably including ground-up projects.
• Strong expertise in managing construction documentation and control systems.
• Familiarity with OSHA standards and construction compliance requirements.
• Proficiency in Procore, Builder Trend, Microsoft Excel, Word, Outlook, and Adobe Acrobat.
• Exceptional organizational, communication, and multitasking abilities.
• Self-driven, detail-oriented, reliable, and technologically adept.

Preferred Skills

• Experience supporting large-scale projects valued over $5 million.
• Capability to read and interpret construction drawings and specifications.
• Understanding of procurement processes, coordinating subcontractors, and project closeout procedures.
• Background in fast-paced commercial or multifamily construction environments.

Company Benefits

Apartment Company Group Development offers a benefits package that includes health insurance, vacation pay, paid holidays, and competitive base compensation. We promote a culture of collaboration and innovation, providing a space for creativity and meaningful impact.

Application Instructions

Candidates should submit a resume accompanied by a brief cover letter summarizing their relevant multifamily construction administration experience.