Commercial Coordinator (Procurement Officer) - Projects

About OceanaGold Corporation

OceanaGold is an established global mining company specializing in gold and copper with over 35 years of expertise across exploration, development, and operations. The company operates four mines located in the USA, New Zealand, and the Philippines, employing around 5,400 personnel worldwide. OceanaGold prides itself on its core values of Care, Respect, Integrity, Performance, and Teamwork, aiming to be a trustworthy and valuable partner, employer, supplier, and investment for long-term sustainable growth. The company is publicly listed on the Toronto and New York Stock Exchanges.

The Waihi Operation, situated on New Zealand's North Island, is an underground gold mine, with a newly approved Waihi North Project extending its lifecycle by developing a new mine 6 km northwards, ensuring long-term presence and security for its roughly 400 staff and contractors.

Role Overview

This position involves supporting the Waihi North Project through project coordination and administrative assistance, particularly related to procurement processes. Additionally, the role contributes to broader project delivery within OceanaGold.

Key Responsibilities

• Generate and manage purchase orders adhering to contract agreements and resolve related issues promptly.
• Maintain communication with suppliers to uphold company standards and correct accounting procedures.
• Handle the onboarding of new vendors efficiently.
• Review supplier invoices for accuracy against purchase orders and facilitate payment approvals.
• Prepare monthly accounting reconciliations and accruals for review by the relevant Project Controls Manager.
• Coordinate and prepare documentation supporting procurement and project control as requested by project managers.
• Analyze data from design and procurement teams to compile cost and schedule reports for project groups.
• Develop and sustain strong relationships with suppliers and customers.
• Support local contract evaluation and execution.
• Monitor contracts and purchase orders including amendments, extensions, and closure.
• Communicate and present contract information to relevant stakeholders.
• Facilitate seamless project communication among teams.
• Provide additional assistance to Project Controls Manager, project managers, and leadership when necessary.

Qualifications and Experience

• A qualification in Business Administration, Project Management, or a related field is preferred.
• Possession of a current, full driver’s license; manual vehicle driving capability preferred.
• Minimum of five years’ experience in project administration, ideally with exposure to design consultancy, engineering delivery, and resource consent processes.
• Strong skills in coordination, communication, and computer use, with the ability to organize systems and processes effectively.
• Experience using computerized purchasing systems, preferably Pronto, and structured inventory cataloguing is essential.
• Capability to work collaboratively in a customer-focused environment.

Additional Details

• This is a residential role based in Waihi, near the scenic Coromandel region.
• Working hours are Monday to Friday, 7:30 AM to 5:00 PM.
• Competitive salary with both short-term and long-term bonus opportunities.
• Benefits include retail and service discounts, free Southern Cross Healthcare, life insurance, complimentary gym membership, BP fuel card discount, career development prospects, long service recognition, and the "Living Our Values" recognition program.
• Access to the OceanaGold Employee Assistance Program.
• An inclusive work atmosphere valuing respect and employee wellbeing.

Application Information

OceanaGold is an equal opportunity employer valuing diverse perspectives crucial to its success. Assistance is available for applicants needing support during the application process. Applications close on 30 July 2026, with immediate shortlisting. Candidates must be eligible to work in New Zealand. Applications from agencies are not accepted.