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About Wikimotive

Wikimotive is a specialized digital marketing agency that supports nearly 200 automotive dealerships throughout North America. Our company prides itself on providing exceptional service, nurturing strong client connections, and delivering measurable outcomes. We foster a collaborative and entrepreneurial environment where team members take ownership, continuously improve, and influence the company's operational success.

Job Role Summary

The Business Administrator is tasked with managing the daily accounting, payroll, human resources, and operational processes at Wikimotive. Collaborating closely with the President and CFO, this hands-on position ensures financial and administrative tasks are completed accurately, efficiently, and aligned with company policies. This role suits highly organized and proactive professionals who enjoy structuring recurring operations and enhancing business efficiencies over time.

Key Responsibilities

Manage accounts payable by processing vendor payments according to approved schedules and handling vendor billing inquiries.
Maintain precise financial records using QuickBooks, including monthly bank and credit card reconciliations and tracking company account balances.
Generate and send client invoices, process payments, maintain billing records, and manage client setup in billing systems while monitoring receivables and collections.
Administer payroll for employees and contractors, process commissions, bonuses, reimbursements, and maintain payroll records with accuracy.
Coordinate onboarding and offboarding processes for employees and contractors, including documentation management, payroll processing, benefits termination, and system removals.
Lead benefits administration activities, including enrollment, managing qualifying events, open enrollment coordination, and employee inquiries.
Serve as the central HR administration contact, maintaining records, managing payroll tax compliance across states, monitoring employment law updates, and overseeing company policies.
Identify and implement improvements in administrative, payroll, and accounting workflows, develop standard operating procedures, and support projects from leadership.

Qualifications

3 to 5 years of experience in accounting, payroll, business or HR administration, finance operations, or related fields.
Exceptional organizational skills with keen attention to detail and excellent customer service and communication abilities.
Proven ability to handle confidential information responsibly and work independently with strong problem-solving skills.
Proficiency in QuickBooks, payroll systems like Paychex, ADP, or Gusto, and managing accounts payable and receivable.
Competency in Google Workspace applications and experience supporting payroll and compliance across multiple states.
Preferred qualifications include a bachelor's degree in Business Administration or similar, experience with employee benefits administration, remote work experience, process improvement, and familiarity with HR documentation in professional services or small business settings.

Performance Expectations

Be highly organized, dependable, and discreet with sensitive information.
Proactively address potential problems and work independently while collaborating effectively with management.
Maintain process orientation with a drive to enhance systems and workflows within a dynamic growth environment.
Deliver consistently accurate and timely outputs and follow through on recurring duties with minimal oversight.
Provide outstanding service to employees, clients, and vendors.

Compensation and Benefits

This position offers an annual salary ranging from $60,000 to $70,000 based on experience. Benefits include fully paid health insurance, a 401(k) retirement plan with company matching contributions, generous paid time off, and more.

Location and Travel

This is a remote role requiring occasional travel as needed.

Business Administrator