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About the Organization

The University of Michigan, a prestigious public research university, is dedicated to fostering an inclusive academic atmosphere that advances education, research, and community involvement. Its Department of Language, Culture, and the Arts (LCA) contributes to the university's cultural and scholarly richness through its devoted faculty, pioneering programs, and active community participation.

Role Overview

This Administrative Support position within the LCA Department plays a pivotal role in facilitating the department’s efficient functioning. Reporting to the LCA Administrative Specialist, the role encompasses diverse administrative duties such as managing communications, scheduling meetings and events, assisting faculty and staff with personnel documents, and handling financial tasks. The ideal candidate will demonstrate proactive communication skills, strong organization, and the ability to balance multiple priorities independently in a dynamic and inclusive setting.

Responsibilities

Act as the primary contact for faculty, staff, students, and visitors, delivering courteous and professional assistance.
Support the Department Administrative Specialist with daily operational functions.
Draft correspondences and documents, and coordinate communications for faculty and students.
Respond to inquiries via email and telephone and maintain paper and electronic filing systems.
Assist with course scheduling, classroom coordination, and academic administrative processes.
Organize departmental meetings and events, managing logistics such as venue setup, catering, and audiovisual equipment.
Oversee departmental budgets, monitor spending, and process procurement and reimbursement transactions.
Support onboarding processes for faculty and staff, including visa documentation for international personnel.
Manage Lecturer Employee Organization (LEO) appointments, renewals, and employment actions such as overloads and summer appointments.
Prepare personnel documentation and Personnel Action Requests (PARs), maintaining faculty personnel files.
Assist faculty and staff with travel planning, including expense reports and reimbursements.
Collaborate with communications staff to update departmental website content.
Create and disseminate departmental announcements, promotional materials, and event invitations.
Provide administrative assistance for study abroad initiatives and other department projects.
Coordinate candidate interviews, campus visits, and associated travel arrangements.
Facilitate onboarding activities to ensure smooth integration of new faculty and staff into the department and wider university community.
Perform additional administrative tasks and special projects to achieve departmental objectives.

Qualifications

Possess an Associate degree or higher.
Have over 4 years of progressively responsible administrative support experience.
Exhibit high-level interpersonal skills with a service-oriented approach.
Proficient in Microsoft Office Suite and Google Suite applications.
Demonstrate excellent written and verbal communication capabilities.
Maintain discretion handling confidential information.
Strong organizational, analytical, and problem-solving aptitudes.
Effective prioritization skills to manage multiple deadlines.
Show initiative, adaptability, and exercise independent judgment.
Communicate effectively within a diverse cultural environment.

Compensation and Benefits

Competitive salary commensurate with experience and qualifications.
Comprehensive health, dental, and vision insurance options.
Retirement plans with university contributions.
Paid leave including vacation, sick days, and holidays.
Opportunities for professional development and tuition assistance.
Access to university resources and facilities.
A supportive and inclusive workplace that values diversity and teamwork.

Equal Opportunity Statement

The University of Michigan is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive work environment. Hiring decisions are made regardless of race, color, religion, sex, national origin, age, disability, or any other protected status in compliance with applicable laws and university policies. Applications from qualified candidates, including protected veterans and individuals with disabilities, are highly encouraged.

Administrative Assistant - Remote