Administrative Assistant

Overview

An expanding staffing and recruiting firm based in Houston is searching for a polished Administrative Assistant to be the operational linchpin of their fast-moving recruiting team. This position involves managing all incoming candidate communications, such as texts, emails, and calls, with professionalism and accuracy. Additionally, the assistant will maintain precise candidate records and organize the applicant tracking system (ATS). The role requires close daily cooperation with recruiters to streamline pipelines, manage schedules, and ensure consistently excellent candidate interactions. This opportunity is ideal for someone eager to advance their career in a dynamic environment with direct exposure to the recruiting industry from the start.

Key Responsibilities

• Act as the main contact for all incoming candidate messages across texts, emails, and phone calls, ensuring prompt and professional responses.
• Keep candidate data and communication logs current and accurate in the ATS to support the recruiting workflow.
• Organize and coordinate complex scheduling for the recruiting team, including arranging interviews and follow-ups.
• Assist recruiters with daily administrative duties to help maintain an efficient candidate pipeline and allow recruiters to focus on sourcing and client engagement.
• Adapt proactively to changes and sudden increases in communication volume by utilizing strong organizational systems.
• Enhance the candidate experience by managing every interaction with consistency, professionalism, and care.

Qualifications

• Bachelor's degree preferred, or an equivalent mix of education and relevant administrative experience in professional or corporate settings.
• Experience in administrative support, recruitment coordination, or high-volume customer service roles, ideally in staffing, BPO, or professional services sectors.
• Skilled at handling multiple inbound communications simultaneously across various channels while maintaining accuracy and responsiveness.
• Strong organizational capabilities, with familiarity using applicant tracking systems, CRM tools, or similar platforms where data integrity is essential.
• Proven experience managing multiple complex calendars or schedules with great attention to detail and follow-through.
• Ability to remain composed and flexible in a fast-paced environment with rapidly shifting priorities and fluctuating volumes.

Additional Information

• Employment Type: Full-time, direct hire
• Work Location: Houston, Texas 77024

Organized and communicative professionals who wish to start or grow their career in staffing are encouraged to consider this role, where contributions have a direct impact on the candidate journey.