Administration and Business Support Coordinator

Overview

Daikin Middle East & Africa, a branch of Daikin Industries Ltd., leads in providing technologies for heating, cooling, ventilation, air purification, and refrigeration. Operating across Europe, Middle East, and Africa (EMEA), the company boasts over 12,000 employees and 12 manufacturing plants in several countries. The focus is on delivering sustainable climate solutions for future generations through its dedicated workforce.

Role Summary

The Administration and Business Support Coordinator will ensure smooth daily operations at Daikin Qatar. The position involves a blend of office administration, front desk management, executive assistance to the Managing Director, and involvement in targeted marketing initiatives. The role requires collaboration with internal teams, customers, suppliers, and other stakeholders to maintain seamless and professional operations.

Key Responsibilities

• Manage reception duties including greeting visitors professionally.
• Handle calls, emails, and general correspondence efficiently.
• Organize meeting logistics, visitor hospitality, courier services, and deliveries.
• Provide day-to-day administrative assistance to various departments.
• Maintain office supplies, documentation, and coordination of records.
• Liaise with suppliers and service providers to ensure operational needs are met.
• Support the Managing Director with scheduling, meeting organization, correspondence, and task follow-ups.
• Work with internal teams and external parties on delegated matters.
• Support marketing efforts by assisting dealer showrooms and sales channels with materials and product visibility.
• Coordinate social media and digital content activities.
• Assist in marketing campaigns, events, exhibitions, and promotional initiatives.
• Partner with agencies, suppliers, and teams to facilitate marketing-related projects.

Qualifications and Experience

• Bachelor’s degree or diploma in Business Administration, Marketing, Communications, or related fields.
• At least 3 years of experience in administration, office coordination, business support, or marketing assistance.
• Experience in corporate or multinational companies is preferable.
• Excellent communication and interpersonal skills in English; knowledge of Arabic is a plus.
• Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Professional demeanor with a customer-oriented approach.
• Strong organizational capacity and keen attention to detail.
• Ability to multitask, prioritize duties, and manage pressure effectively.
• Self-motivated, dependable, and adept at collaborating with diverse teams and stakeholders.

Company Culture

Daikin values its employees as the cornerstone of its success. They offer a supportive and innovative work atmosphere built on trust and continuous advancement. Employees have abundant opportunities for personal growth. The company embraces diversity and promotes an inclusive environment mirroring the communities it serves. At Daikin, improving the climate starts with people.