Studio Coordinator / Administrative Assistant

Role Overview

Become part of a dynamic and collaborative team at Gensler where enthusiasm and a proactive mindset are valued. As a Studio Coordinator, you will play a pivotal role providing administrative assistance to top-tier designers and architects, helping organize priorities and maintain workflow.

Key Responsibilities

• Provide comprehensive administrative support to Studio Directors and Principals, managing scheduling, expense reports, correspondence, and travel plans.
• Manage operational functions including organizing studio meetings, staff scheduling, tracking finances, timecards, paid time off approvals, proposal and presentation preparation, and professional development planning coordination for the studio team and self.
• Coordinate on-site client meetings in collaboration with Studio leaders and hospitality staff.
• Foster company culture by organizing studio gatherings, retreats, and celebrations.
• Maintain an orderly and efficient studio environment.
• Deliver exceptional customer service to staff, clients, vendors, and guests, occasionally acting as client interface.
• Work collaboratively with other Studio Coordinators to support leadership and cover additional studios and special projects as needed.
• Provide backup support for reception and fellow coordinators when necessary.

Qualifications

• 3-5 years of experience in administrative support roles required.
• Bachelor’s degree mandatory.
• Experience within a professional service organization is preferred.
• Proficiency in Microsoft Office Suite and Microsoft Teams; knowledge of Tableau is advantageous.
• Strong skills in PowerPoint; familiarity with Adobe InDesign and Miro is a plus.
• Detail-oriented with strong multitasking and prioritization capabilities.
• Excellent communication skills, both verbal and written.
• Able to interact effectively with all levels of management.
• Highly customer service-oriented.
• Self-motivated, resourceful, and with an entrepreneurial spirit.
• Applicants must submit resumes in PDF format; Word documents will not be accepted.

Compensation and Benefits

• Base salary estimated between 67500 and 77500 USD annually, plus potential bonuses and benefits, depending on experience.
• Comprehensive medical, dental, vision, disability, wellness programs, and flexible spending accounts.
• Paid holidays and time off.
• 401(k) retirement plan, profit sharing, employee stock ownership, and biannual bonus opportunities.
• Reimbursement programs for professional licenses, exam fees, and eligible tuition.

Company Culture and Equal Opportunity

Gensler nurtures a balanced lifestyle and celebrates diverse interests through internal programs, art exhibits, competitions, and wellness weeks. The company values equal employment opportunity, hiring based on merit without discrimination of protected statuses. Applicants with disabilities, protected veterans, and those with criminal histories consistent with laws are encouraged to apply. Gensler maintains transparent recruitment practices and advises candidates to be cautious of fraud in hiring communications.

Additional Information

Any applicants needing accommodations due to disabilities can contact the company for assistance. Resumes in PDF format are a requirement for consideration.