Project Co-Ordinator - Bennett Constructions

Role Overview

The Project Co-ordinator will support the Project Manager in managing administrative tasks across one or multiple projects, particularly focusing on contract administration and coordinating on-site activities.

Key Responsibilities

• Manage contract obligations and ensure compliance with company responsibilities related to projects.
• Verify and process invoicing accurately and promptly, ensuring correct coding and calculations.
• Raise amendments for approved variations and back charges as needed.
• Assist in preparing and submitting timely cost reports alongside the Project Manager.
• Support development of subcontractor scopes of work and monitor subcontractor and supplier compliance with all statutory and contractual payment requirements through documentary evidence.
• Coordinate documentation issuance for quotations and tenders in collaboration with the Project Manager; evaluate tenders to ensure conformance with project necessities.
• Issue all contract documentation and oversee subcontractor employment compliance requirements.
• Maintain supply schedules for materials like concrete and reinforcement steel.
• Help ensure site personnel and subcontractors understand project objectives and delegate tasks effectively based on skills.
• Support coaching and development of the site team to improve competence and provide performance feedback through reviews.
• Handle formal correspondence with clients, authorities, consultants, subcontractors, and suppliers, and actively participate in relevant meetings.
• Foster communication with colleagues to enhance understanding of company operations and activities.
• Uphold quality, safety, and environmental standards by adhering to project plans and company policies, proactively identifying improvements, managing sample submissions, and ensuring compliance with workplace health and safety procedures.
• Report and initiate resolutions for issues, hazards, or incidents related to project works or contractor activities promptly.
• Use and maintain personal protective equipment correctly to ensure safety for self and others.

Candidate Requirements

• Possession of relevant tertiary qualification or equivalent industry experience in building or construction.
• Demonstrated experience in project coordination or comparable roles within construction.
• Strong organizational, multitasking capabilities, and excellent communication skills.
• Proficiency in Microsoft Office and project management software tools.
• Knowledgeable in construction workflows, contract administration, and understanding of regulatory requirements.
• Capability to collaborate effectively within team settings.
• Detail-oriented with strong problem-solving skills.

Employee Benefits

• Opportunities for training and professional development.
• Access to employee discounts.
• Employee Assistance Program offering counseling and support for wellbeing, legal, financial, and health matters.
• Novated leasing options.
• Flexibility to work from home and flexible working hours.
• Paid parental leave provisions.
• Additional leave day annually known as Recharge Day.
• Cadet study leave and yearly cadet retreats.
• And other benefits.