Personal Assistant

Overview

This position offers a contract role based in London providing comprehensive administrative and operational assistance to senior leadership. The assignment will run from August 3, 2026, through September 4, 2026, working 37.5 hours per week. Compensation is £192.30 per day on PAYE or £261 per day via umbrella company.

Key Responsibilities

• Efficiently managing complex calendars, scheduling meetings, and prioritizing tasks across various time zones.
• Serving as the main contact for the leadership team by handling inquiries and coordinating requests.
• Organizing domestic and international travel arrangements including flights, accommodations, visas, and preparing comprehensive itineraries.
• Processing travel expenses following company policies.
• Generating purchase orders and managing invoice processing according to company procedures.
• Coordinating logistics for meetings, including video conferencing and virtual meeting technology.
• Managing office administrative duties such as IT and facilities requests.
• Preparing, formatting, and distributing presentations, reports, meeting documents, and other business materials.
• Arranging internal events, leadership meetings, town halls, and team-building activities.
• Providing administrative support for departmental projects and assisting team members as needed.
• Exercising sound judgement when acting on behalf of executives within delegated authority.

Required Skills and Experience

• Demonstrated experience supporting senior executives or leadership teams as an Executive or Personal Assistant.
• Excellent organizational capabilities, able to juggle multiple priorities and meet shifting deadlines.
• Advanced diary management skills including coordination across multiple time zones.
• Strong proficiency in Microsoft Office suite, especially Outlook, Word, PowerPoint, and Excel.
• Familiarity with travel and expense management systems such as Concur or similar platforms.
• Experience with virtual meeting platforms like Microsoft Teams, Zoom, or Webex.
• Superior written and verbal communication skills with a keen eye for detail.
• Ability to manage confidential information with utmost discretion and professionalism.
• Effective problem-solving skills paired with a proactive approach to challenges.
• Capacity to remain composed under pressure and rapidly adjust to changing demands.

Personal Attributes

• Highly organized and meticulous.
• Self-driven and proactive in approach.
• Professional, friendly, and diplomatic manner.
• Adaptable and flexible when dealing with new challenges.
• Dependable and punctual.
• Skilled relationship builder with excellent interpersonal abilities.
• Team-oriented collaborator committed to supporting colleagues.
• Maintains confidentiality and exercises sound judgement consistently.

Additional Information

The recruitment team will reach out within 24 to 48 hours of shortlisting for an initial discussion. Contact will come from a Manchester telephone number starting with 0161 or +44 161.