Payroll Specialist

About Powell

Powell Canada Inc., a branch of Powell Industries headquartered in Houston, Texas, boasts over 70 years of expertise in electrical manufacturing, valve servicing, and electrical/instrumentation contracting. With a significant presence in Canada through offices in Acheson, Calgary, and Montreal, Powell is committed to innovation, safety, and employee growth.

Role Overview

Based at the Electrical Division Edmonton location, the Payroll Specialist will report to the Payroll Director. They will be responsible for managing biweekly and semi-monthly payroll cycles, maintaining payroll systems aligned with HR and Benefits platforms, and supporting the Finance department.

Key Responsibilities

• Execute end-to-end payroll processing for both biweekly and semi-monthly cycles.
• Manage Records of Employment (ROEs) and special employee payments following company protocols.
• Handle non-standard payroll activities such as employee transfers, terminations, and complex adjustments.
• Update and maintain employee information within the Time and Attendance system.
• Investigate and resolve payroll-related inquiries while ensuring high-quality customer service.
• Perform reconciliation of payroll taxes post-payroll and address discrepancies.
• Participate in, or lead, the development, testing, and implementation of new payroll processes or systems, including integration of new company locations.
• Contribute to drafting and updating Payroll Department policies and procedures as needed.
• Support and occasionally lead quarter-end and year-end payroll activities.
• Serve as a resource by resolving complex issues, providing training on payroll systems, and overseeing tasks delegated to junior staff.
• Engage regularly with internal departments such as HR, Benefits, and Finance, and maintain external contacts including banks, vendors, and government agencies.

Qualifications

• Associate degree from an accredited institution is required.
• Certified Payroll Professional designation is preferred.
• At least 2 years of full-cycle payroll administration experience.
• Minimum 2 years experience managing payroll taxes.
• Prior exposure to Dayforce payroll system is an advantage.

Skills and Abilities

• Proficiency in Microsoft Office suite — Outlook, Excel, and Word.
• Understanding of Human Resources functions and processes.
• Strong communication skills, both verbal and written.
• Excellent problem-solving and analytical skills.
• Accuracy and attention to detail with adherence to deadlines.
• Customer service orientation.
• Effective organizational and prioritization capabilities.
• Capacity to manage complex assignments and anticipate potential issues.
• Adaptability in customizing procedures and tools to meet advanced role requirements.
• Capability to cross-train and provide support to the payroll team for coverage.
• Willingness to learn continuously and share knowledge.
• Ability to operate effectively under general supervision.

Work Environment & Physical Demands

The majority of work occurs in a standard office setting, with occasional exposure to shop environments, construction sites, active client locations, and test labs. Employees must comply with Powell's strict safety policies, utilize provided protective equipment, and adhere to accident prevention programs. Physical requirements include frequent use of hands, standing, sitting, talking, and hearing, along with visual acuity for close work and focus adjustments. Reasonable accommodations are available for disabilities.

Additional Information

Powell is committed to providing a comprehensive salary package, RRSP matching, extensive benefits, and job training within a professional and supportive atmosphere. Only candidates legally authorized to work full-time in Canada will be considered. Powell is an equal opportunity employer and values diversity within the workforce.