Payroll Specialist

About Apex Group

Founded in Bermuda in 2003, Apex Group stands as one of the largest global providers of fund administration and middle office solutions. The company's unique capability lies in delivering local services globally while offering cross-jurisdictional expertise. With over approximately 13,000 employees working across 112 offices worldwide, Apex is dedicated to fostering growth, transformation, and empowering its workforce to excel and innovate.

Job Description and Responsibilities

• Manage the end-to-end payroll data processing for a portfolio of over 40 clients, ensuring accuracy and timeliness.
• Oversee payroll service delivery to meet the established process standards and expectations.
• Complete payroll processing fully, preparing for secondary review by the UK team and under the guidance of the UK Payroll support specialist.
• Coordinate and maintain effective internal communication with team members to support aligned best practices.
• Organize payment transfers for employees, partners’ net pay, and relevant third parties.
• Prepare and distribute partner statements accurately.
• Perform post-payroll verification and checks.
• Manage pension payment processes comprehensively, with a focus on Auto Enrolment compliance.
• Maintain regular status updates and communication channels with UK counterparts.
• Ensure compliance with the UK payroll calendar deadlines, accounting for holidays impacting schedule adherence.
• Handle HMRC-related deadlines by preparing filings and payment documentation timely.
• Oversee initial reconciliation of client funds into client call accounts ready for approval by the Payroll manager.
• Conduct daily bank reconciliations for all payroll-related accounts.
• Provide ad-hoc support to team members during high workload periods and assist in payroll coverage during staff absences under Payroll Manager/Supervisor direction.
• Stay informed on technical and professional developments via literature, updates, and targeted training sessions.
• Share relevant technical and client information with teammates to elevate service awareness.

Required Skills and Qualifications

• Minimum of three years' experience specifically in UK payroll processing.
• Comprehensive understanding of multi-disciplinary impacts and inter-company considerations.
• Strong risk awareness and a service-oriented mindset towards the UK Payroll team.
• High level of accuracy, timeliness, and attention to detail in payroll operations.
• Effective oral and written communication skills.
• Willingness and ability to cultivate internal and external relationships and collaborate with team members.
• Proactive in identifying and reporting issues, with openness to escalate unresolved matters to management.
• Highly organized with strong adherence to plans and flexible in approach.
• Ability to disseminate complex technical and client-related information among colleagues.

Key Performance Indicators (KPIs)

• Achieving UK support specialist standards and expectations.
• Consistently meeting client, third-party, and HMRC deadlines.
• Accuracy in the preparation and reconciliation of client monies.
• Positive engagement reflecting best practices and collaboration within the team.
• Reliable, regular, and appropriate communication.
• Alignment with Apex Group's core values.
• Continual professional growth and technical knowledge development.

Additional Information

Unsolicited CVs sent by recruitment agencies will not be considered. Apex operates a direct recruitment model and will coordinate exclusively with appointed recruitment partners when necessary.