Payroll Administrator

Position Overview

The Payroll Administrator is responsible for ensuring precise and timely payroll processing for eligible employees, maintaining adherence to statutory regulations, managing payroll records, and assisting employees with payroll-related questions. This role collaborates closely with HR, Financial Operations, and FP&A teams to guarantee efficient and compliant payroll operations. Key duties include overseeing full payroll cycles, correcting payroll inconsistencies, and upholding compliance with federal and provincial payroll laws.

This position is hybrid, requiring at least three days per week in-office or as dictated by management, with a preference for candidates based in Courtney, Vancouver, Victoria, or Kelowna.

Responsibilities

• Execute semi-monthly payroll for both salaried and hourly staff through payroll software.
• Manage payroll processes, including supplementary pay runs, bonuses, adjustments, and special payments.
• Calculate and process wages, benefits, bonuses, reimbursements, vacation pay, statutory holiday pay, and deductions accurately.
• Review and verify payroll data for correctness prior to payroll runs.
• Maintain and update payroll records such as employee personal information, tax documentation, employment status changes, benefits enrollments, retirements, and leaves of absence.
• Conduct payroll account reconciliations covering benefits, taxes, deductions, and related accounts.
• Securely store and manage payroll documents in compliance with company policies and legal requirements.
• Maintain confidentiality of all employee payroll and personal data.
• Resolve payroll discrepancies swiftly by coordinating with supervisors and department heads.
• Serve as the primary contact for payroll inquiries from employees and management, ensuring professional and timely responses.
• Identify and propose improvements in payroll policies, processes, and compliance procedures to enhance operational efficiency.
• Ensure compliance with CRA, BC Employment Standards Act, ESA, and other applicable legislation.
• Stay informed on payroll regulations, taxation rules, and industry best practices.
• Support payroll-related system upgrades, testing, and projects to improve accuracy and efficiency.
• Participate in ongoing training to enhance payroll knowledge and skills.
• Generate payroll reports and assist with internal and external audits by providing necessary documentation.
• Prepare and review statutory filings such as Records of Employment, T4s, T2200s, WorkSafeBC reports, and year-end reconciliations.
• Additional duties may be assigned as needed throughout employment.

Requirements

• Minimum of two years experience managing payroll, ideally within a high-volume or multi-province context.
• Possession or pursuit of Payroll Compliance Practitioner (PCP) certification is considered an advantage.
• A degree or diploma in Business Administration, Accounting, or comparable experience.
• Proficiency in payroll software such as Workday, ADP Workforce Now, Ceridian Dayforce, or Payworks.
• Strong familiarity with payroll laws, deductions, and compliance standards.
• Advanced skills with Microsoft Excel, including capabilities with PivotTables and VLOOKUPs preferred.
• Exceptional detail orientation, accuracy, and organizational abilities facilitating adherence to strict deadlines.
• Excellent analytical, problem-solving, and reconciliation skills.
• Effective verbal and written communication skills with professionalism in handling confidential information.
• Ability to collaborate effectively, manage multiple tasks, and suggest payroll process improvements.

Diversity and Accessibility

The employer champions diversity, equity, and inclusion, welcoming applications from women, Indigenous individuals, visible minorities, persons with disabilities, and LGBTQ2+ communities. Accommodations during recruitment or employment are available upon request to support candidates' needs.

Salary and Compensation

The annual salary range for this role is $60,000 to $75,000, with compensation reflecting experience, relevant skills, and equitable considerations across location and organization.