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Overview

LaBella Associates is seeking a full-time Operations Assistant to join the Transportation Division team at the Rochester, NY office. This role is essential in providing administrative and operational support to the Division Operations Lead and leadership team, ensuring smooth and efficient daily activities. The candidate will manage documentation, coordinate communication, and assist with divisional tasks in a dynamic environment requiring attention to detail and multitasking abilities.

Key Responsibilities

Organize and maintain divisional files, records, financial documents, ensuring compliance and ease of access.
Support divisional leadership by managing calendars, scheduling meetings, arranging travel, and preparing meeting materials.
Assist in expense tracking, invoice processing, and maintaining budget documentation.
Proofread, review, and format business correspondence, reports, and presentations.
Arrange logistics for meetings, events, and other divisional functions.
Collaborate with teams across Finance, Marketing, and Human Resources to fulfill administrative requirements.
Contribute to enhancing administrative procedures for operational efficiency.
Perform additional administrative and operational tasks as needed.

Qualification Requirements

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Familiarity with Excel spreadsheet creation and maintenance; knowledge of formulas, charts, or pivot tables is beneficial.
Strong organizational and time management skills with the ability to prioritize multiple tasks.
Excellent written and verbal communication abilities.
Meticulous attention to detail for proofreading and producing precise work.
Positive demeanor with strong interpersonal and customer service skills.
Capability to work independently as well as collaboratively within a team.
Experience ranging from 1 to 3 years in administrative support, office operations, or related fields.
Preferably holds a bachelor's degree in business management or related experience.

Compensation

The hourly wage ranges between $25.48 and $32.70, influenced by experience, education, and work location.

Employee Benefits

Flexible working schedule
Health and dental insurance coverage
401(k) plan with employer matching contributions
Paid parental leave
Short and long-term disability insurance
Profit-sharing opportunities
Paid time off
Leadership development programs
Fitness reimbursement
Tuition reimbursement
Employee referral bonus program
Wellness initiatives
Team-building activities
Community service participation

Commitment to Inclusion

LaBella values diversity, equity, and inclusion by fostering a respectful and supportive workplace through innovative practices. Employment consideration is free of bias concerning race, ethnicity, gender identity, disability, veteran status, and other legally protected statuses.

Additional Information

This position is full-time, onsite in Rochester, NY. LaBella Associates does not accept unsolicited resumes from recruiting agencies without a formal agreement; all agency communications must go through human resources.

Operations Assistant

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