Office Manager / Executive Assistant

About Newsweek

Newsweek is a worldwide media organization with over 90 years of history in delivering trusted news and opinions. Each month, it reaches an audience of 100 million through multiple print and digital channels. The company is headquartered in New York City with international editions in EMEA and Asia.

Role Overview

We are seeking an Office Manager / Executive Assistant to be based at our London office in Canary Wharf. This crucial position requires managing daily office operations while offering senior-level administrative support to senior leadership including the EVP of Newsweek International. The role demands excellent organizational skills, attention to detail, and the ability to manage multiple tasks under pressure.

Work Arrangement

The position requires in-office attendance Monday through Thursday with the option to work remotely on Fridays.

Key Responsibilities

• Coordinate the diary and email inbox of a senior executive by scheduling appointments and meetings.
• Arrange travel, accommodation, dining, and client entertainment as needed.
• Welcome and assist visitors to ensure they receive a warm and professional introduction.
• Communicate effectively with office personnel across different locations, including the United States.
• Screen incoming calls and manage general inquiries promptly.
• Prepare documents, briefing notes, and PowerPoint presentations.
• Provide reception support coverage when necessary.
• Address any additional ad hoc tasks requested by senior executives.

Qualifications

• Residence within reasonable commuting distance to the London office is required due to regular attendance expectations.
• Prior experience as an Office Manager, Executive Assistant, or comparable administrative role.
• Exceptional organizational and multitasking skills.
• Strong problem-solving capabilities and meticulous attention to detail.
• Ability to take initiative and demonstrate creativity.
• Excellent communication and interpersonal skills with professional demeanor.
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Capability to manage confidential information with discretion.

Diversity and Inclusion

Newsweek is committed to equal opportunity employment and values diversity. We strive to provide a workplace that is inclusive, equitable, and respectful for all employees.