Legal Operations Analyst

About the Team

We seek a highly organized, discreet, and technologically adept Legal Operations Analyst to join our legal department in Singapore. This role suits individuals who take pride in providing precise and superior administrative assistance, excel at organizing complex workflows with high volume, and are adept at leveraging technology, including AI tools, to enhance operational efficiency and consistency. The hire will be a dependable team member responsible for document oversight, matter administration, coordination, and daily legal operational activities.

This position requires hands-on involvement and is ideal for candidates who are detail-focused, reliable, process-oriented, and capable of consistently managing routine administrative tasks with professionalism.

Job Description

• Deliver top-notch administrative and operational assistance to the legal team.
• Maintain and systematically update legal documents, databases, trackers, and records related to legal matters.
• Manage document handling tasks: filing, scanning, photocopying, printing, formatting, compiling, and organizing substantial amounts of documentation.
• Draft standard communications and aid in document formatting, collation, and compilation.
• Support legal document execution, tracking, filing, and retrieval processes.
• Handle invoice processing and support administrative aspects of managing legal matters.
• Coordinate effectively with internal departments and external collaborators when necessary.
• Utilize technology tools like Microsoft Office, document management software, databases, and AI-driven tools to boost accuracy, efficiency, and workflow uniformity.
• Contribute to initiatives aimed at improving administrative and document management processes.
• Perform additional administrative and operational duties as assigned.

Requirements

• High ethical standards with discretion and sound judgment in managing confidential information.
• Strong attention to detail, organized, and committed to maintaining accuracy and high quality.
• Comfortable handling repetitive and high-volume administrative tasks within a structured framework.
• Capable of prioritizing multiple tasks and assignments effectively in a dynamic environment.
• Technologically proficient, especially with Microsoft Office; experience with databases, document management or workflow tools is advantageous.
• Willingness to responsibly adopt AI tools to enhance administrative efficiency, formatting, and document organization.
• Effective communicator with strong interpersonal skills, able to collaborate across teams and regions.
• Professional, dependable, and customer-service oriented, demonstrating pride and ownership in administrative excellence.