Executive Assistant, Community Engagement

Job Overview

This role is based at Ren Ci Hospital in Novena, Singapore, focusing on administrative duties within community engagement, particularly in managing donation boxes and supporting fundraising activities.

Primary Responsibilities

• Strategically position donation boxes in busy areas to maximize visibility and accessibility, along with securing necessary permissions.
• Regularly collect and replace donation boxes, planning monthly schedules for these activities.
• Organize efficient collection routes to ensure punctual handling of donation boxes.
• Comply with safety standards while managing donation boxes in public spaces to minimize risk.
• Maintain meticulous records for accurate tracking and reporting of donation box activities.
• Adjust collection plans promptly based on operational changes or organizational requirements.
• Ensure strict confidentiality concerning donor and merchant details, including sensitive financial information.
• Engage actively with donors and merchants to build and maintain positive relationships, and to gather feedback.
• Deliver documents and festive gifts as required.
• Provide support during fundraising events.
• Be available to work beyond standard office hours, including evenings, weekends, and public holidays, on occasion.
• Perform additional duties assigned by the Head of Department.

Candidate Requirements

• At least a GCE "O" Level certificate or higher educational qualification.
• Minimum of three years' experience in a fundraising or related environment.
• Possession of a valid Class 3 manual driving license is required.
• Proficient in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal and communication skills suitable for public relations contexts.