Executive Assistant

About the Role

We are seeking a seasoned Executive Assistant to join a London-based family office with diverse interests including property, art, and investments. The successful candidate will work closely with a company Director and provide additional support to the management team as needed. The ideal individual will possess excellent organizational and planning skills, meticulous attention to detail, and a proven ability to manage projects independently while exercising discretion in both business and personal/family matters.

Key Responsibilities

• Effectively manage a complex, dynamic calendar in alignment with business priorities.
• Review and handle emails, correspondence, and phone communications, responding on behalf of the Director when appropriate.
• Prepare high-quality reports, presentations, and confidential documents.
• Support the Director’s personal and family affairs with complete confidentiality.
• Arrange personal appointments, travel, and schedules for family members as required.
• Coordinate with household staff, property managers, contractors, and external vendors.
• Manage administration relating to residential properties, including maintenance and supplier coordination.
• Maintain secure and organized confidential records and important documents.
• Communicate regularly with accountants, solicitors, wealth managers, and other trusted advisors.
• Handle personal projects and sensitive matters with professionalism and discretion.
• Assist in managing the property company’s daily operations and administrative tasks.
• Coordinate processes related to property transactions, including acquisitions, disposals, and refinancing, working with solicitors, surveyors, lenders, and agents.
• Support company-wide business operations such as travel arrangements, project coordination, and office management duties.

Required Skills and Experience

• Proven experience as an Executive Assistant, Senior EA, Executive PA, or Private PA supporting a Director or business owner.
• Previous work experience within an owner-led business is preferred.
• Background supporting both business functions and personal/family office activities strongly advantageous.
• Exceptional organizational and planning capabilities.
• High attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Ability to juggle multiple priorities efficiently while maintaining composure under pressure.
• Absolute discretion when managing confidential information.
• A proactive, resourceful mindset combined with strong judgment and problem-solving ability.

Salary and Benefits

• Competitive salary range of £40,000 to £50,000 annually, dependent on experience.
• 25 days of annual holiday.
• Enrollment in pension scheme.

Additional Information

If interested, please submit your CV for consideration. Referral incentives of £150 in Amazon vouchers are available for candidates who successfully refer others placed in new roles. The recruiting agency is committed to fostering equality, diversity, and inclusion across all sectors they serve.