Executive Assistant and Office Manager

About Ripjar

Ripjar was established by former GCHQ experts to deliver intelligence-grade tools tailored for combating financial crime. Their AI-driven software and data fusion technology aids governments, major banks, and global enterprises by automating processes related to detecting, investigating, and monitoring financial fraud, including money laundering and terrorism financing. The platform processes hundreds of millions of risk screenings daily, ensuring real-time protection.

Role Overview

This important position involves closely supporting the CEO of a dynamic tech firm. Acting as the CEO's key aide, responsibilities include managing their schedule, preparing crucial materials, and maintaining smooth leadership operations across the business. Additionally, this role entails overseeing the London office to ensure an excellent work environment. The job is diverse by design, ranging from preparing board documentation to coordinating marketing events and enhancing office functions. There is potential for progressing into more strategic responsibilities over time. Reporting directly to the CEO, the role requires at least four days per week working onsite at the London Waterloo office.

Key Responsibilities

• Manage the CEO's calendar strategically to maximize impactful use of time and ensure thorough preparation for meetings.
• Prepare comprehensive briefings, agendas, and relevant materials for both internal and external meetings.
• Support leadership activities including performance reviews and leadership team meetings by scheduling, documenting, following up, and tracking action items.
• Collaborate with Marketing to assist in organizing internal and client-facing events.
• Engage with strategic projects as opportunities arise based on interest and capability.
• Take comprehensive charge of London office management, including daily operations, vendor management, and cultivating a positive workspace atmosphere; provide in-person assistance to onsite team members and visitors.

Candidate Requirements

• Comfortable and professional in dealing with board members and senior executives, handling confidential matters with utmost discretion.
• Highly organised with the ability to manage multiple priorities calmly and efficiently without oversight.
• Proficient and motivated to use modern productivity and AI-enabled tools to enhance effectiveness.
• Proactive and initiative-taking approach, independently identifying and addressing needs before being prompted.
• Availability to work at least four days a week onsite at the Waterloo office, with occasional travel to the Cheltenham office for key meetings.
• Strong skills in Microsoft Office applications.

Preferred Experience

• Prior role as an Executive Assistant to a CEO or founder, preferably within technology or high-growth environments.
• Background in office management or event planning coordination.

Benefits

• Competitive annual salary dependent on experience.
• 25 days of annual leave plus your birthday off, increasing to 30 days after five years of service.
• Full office closure for Christmas holidays.
• 35-hour workweek.
• Life insurance coverage.
• Private family healthcare plans.
• Access to an Employee Assistance Program.
• Company pension contributions.
• Enhanced maternity and paternity leave pay.
• Latest technology provided such as a high-end MacBook.
• Well-stocked office pantries offering food, snacks, and beverages during onsite days.