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About Alma

Alma is dedicated to simplifying immigration through innovative technology and compassionate legal assistance. Supported by leading investors, the company blends deep expertise in immigration law, product innovation, operations, and startup growth.

Role Overview

As an Event Operations Specialist, you will be the cornerstone of Alma's expanding event operations, ensuring seamless execution of a variety of in-person gatherings for founders and HR professionals. Your role will cover comprehensive logistical management to maintain high-quality, timely, and well-organized events.

Key Responsibilities

Manage all event logistics including venue selection, catering, vendor coordination, audiovisual setup, schedule management, merchandise handling, and day-of event operations.
Serve as the primary on-site coordinator, quickly resolving any issues to maintain smooth event flow.
Ensure every event reflects Alma's premium brand image and thoughtful approach.
Develop and enhance scalable operational playbooks, checklists, and timelines for various event formats to guarantee consistency from intimate dinners to large conferences.
Standardize documentation and workflows for reliable event delivery.
Monitor and manage budgets, staffing, and vendor relations aligned with the event calendar.
Collaborate with Events & Partnerships leadership to convert strategic goals into detailed operational plans.
Evaluate event requests and stakeholder expectations to align logistics with desired attendee experiences.
Maintain clear, ongoing communication regarding event statuses, timelines, risks, and resource needs across multiple simultaneous events.
Analyze event execution to identify operational successes and challenges, driving continuous improvement processes.
Track financials against budgets, flag exceptions promptly, and propose budgets informed by historical data and event scope.

Ideal Candidate

Proven experience managing the operational aspects of high-quality events, either professionally or through relevant studies.
Exceptional organizational skills capable of handling multiple events and vendors concurrently without oversight.
Demonstrates strong decision-making and composure under pressure, especially when facing on-site obstacles.
Comfortable overseeing all logistical components from initial planning through to event wrap-up.
Enjoys designing systems and documentation that facilitate repeatable success rather than just one-time execution.
Excellent communicator who proactively coordinates with various internal stakeholders.
Passionate about crafting memorable, impactful experiences for event attendees.

Not a Fit If

You prefer strategic planning without involvement in hands-on logistical execution.
You dislike detailed coordination, vendor management, or the requirement to be present at events on site.
You find ambiguity challenging or are uncomfortable being the problem solver during last-minute changes.

Working at Alma

At Alma, we're a compact, driven team revolutionizing immigration with an emphasis on thoughtful, fast, and scalable solutions. Cross-functional cooperation and genuine care for our community define our culture.

Benefits and Compensation

Competitive salary ranging from $65,000 to $75,000 annually, based on experience.
Comprehensive health insurance including medical, vision, and dental coverage.
Generous paid time off with 20 days of PTO plus 10 federal holidays annually.
$250 monthly wellness stipend to support your health and wellbeing.
Unique exposure to startup growth with guidance from leaders across legal, technology, and business domains.
Opportunities to influence internal processes, assume greater strategic responsibility, and participate in building innovative programs.

Additional Information

If you meet many but not all qualifications, Alma encourages you to apply, recognizing the complexity of immigration and valuing diverse experiences.

Event Operations Specialist

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