Document Controller

About the Company

INPROSERV operates within the ALEC Holdings group and provides industrial services for energy and infrastructure projects. Its work spans mechanical activities, corrosion control, and other field-based services that require strong technical execution and safe, reliable delivery. The wider group is a major GCC construction organisation with a long track record of delivering complex, high-profile developments across the Middle East.

Inproserv works across marine, energy, and industrial sectors, bringing practical know-how, precision, and a commitment to high standards in demanding environments.

Role Overview

The Document Controller will support production, QA/QC, design, and project teams by keeping technical files, drawings, and quality records properly organised, traceable, and accessible. This role is central to maintaining disciplined information flow, supporting audits, and ensuring document control processes are followed across the business.

Key Responsibilities

• Log, receive, and monitor all incoming and outgoing documents.
• Keep document registers, trackers, and logbooks accurate and up to date.
• Circulate approved documents to the right teams and departments.
• Manage both digital and physical filing systems so records can be quickly found when needed.
• Remove outdated versions from use and store superseded files correctly.
• Help internal teams locate approved records and technical documentation.
• Maintain revision histories and version-control records.
• Prepare document-control reports and logs for management review.
• Support internal and external audits by producing requested records and files.
• Protect the confidentiality of company documents and sensitive information.
• Work collaboratively with colleagues, contributing accurate and high-quality outputs.
• Follow ESG principles in day-to-day work and support ethical, sustainable practices.
• Recommend and adopt process improvements that increase efficiency, accuracy, and compliance.
• Use relevant technical knowledge to deliver reliable results within the document control function.
• Carry out other reasonable duties assigned by management as required by business needs.

Requirements

• At least 5 years of experience in document control within a construction environment.
• Preferably 2 years of experience supporting QA/QC functions.
• Strong ability to organise documents and manage records systematically.
• Excellent attention to detail and a high level of accuracy.
• Capability to maintain structured filing and retrieval systems.
• Ability to handle several administrative tasks at the same time.
• Good command of Microsoft Word, Excel, and PowerPoint.
• Hands-on experience with Aconex, including documentation workflows, transmittals, RFIs, submittals, correspondence, revision tracking, reporting, and document control across the project lifecycle.
• Strong written and verbal communication skills.
• Helpful advantage: knowledge of document control procedures.
• Helpful advantage: experience in operational or administrative work settings.
• Helpful advantage: basic familiarity with structured documentation systems.

What We Offer

• Opportunity to contribute to landmark projects across the UAE.
• A collaborative and encouraging workplace that values innovation and quality.
• Scope for professional development and career advancement.

Additional Information

This is a full-time, on-site role in Ras al-Khaimah, United Arab Emirates. The position is offered in a construction/industrial services environment and requires strong confidentiality, adaptability, and a commitment to continuous improvement.