Business Office Coordinator

Role Overview

The Business Office Coordinator plays a crucial role in efficiently managing the Business Office team and ensuring all financial responsibilities and reports are completed punctually.

Primary Responsibilities

• Assist and support the Facility Administrator in daily tasks.
• Guide and provide assistance to Business Office personnel.
• Handle financial accounting and reporting on daily, weekly, monthly, and annual schedules.
• Ensure all deadlines are met consistently.
• Verify patient benefits and oversee collection of copayments to assure revenue flow.
• Process invoices accurately and timely while maintaining accounts payable records.
• Manage accounts receivable and delegate related administrative duties as required.
• Maintain sufficient stock of office supplies, forms, and printed materials, replenishing as necessary.
• Coordinate with external vendors to secure cleaning and maintenance contracts.
• Oversee maintenance and support of information systems, hardware, and software in collaboration with Corporate IT.
• Troubleshoot and maintain non-clinical office equipment including telephone systems, alarms, copiers, fax machines, and postage tools.
• Participate in relevant workshops and seminars to improve skills.
• Engage in Performance Improvement initiatives targeting safety, medical records, patient and physician satisfaction, documentation accuracy, OSHA compliance, and risk management.
• Foster a professional and welcoming work environment for staff, surgeons, patients, and their families.
• Assist with credentialing processes as needed.

Employee Benefits

• Comprehensive coverage for health, dental, and vision insurance.
• Health Savings Account with contributions from the employer.
• Life insurance policy provided.
• Paid Time Off (PTO) benefits.
• 401(k) retirement plan featuring company matching contributions.
• Additional benefits and perks beyond those listed.

Equal Opportunity Statement

The organization is dedicated to maintaining a diverse and inclusive workplace. It strictly prohibits discrimination based on race, color, creed, sex, religion, marital status, age, national origin, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic information, or other legally protected categories in all employment practices.