Business Development Assistant

Job Overview

We are looking for an energetic and technologically adept Executive Assistant / Business Development Assistant to support our leadership team in daily tasks and to contribute towards expanding our business. This multifaceted role involves executive assistance, lead generation, leveraging AI to streamline workflows, bookkeeping, and promoting business development initiatives. The successful candidate will be highly organized, eager to take initiative, quick to learn, and motivated to discover efficient methods to enhance workflows and boost productivity.

Primary Duties

• Leverage AI platforms like ChatGPT and other productivity tools to enhance workflows, automate routine activities, generate analytical insights, and aid business growth strategies.
• Conduct lead generation by researching potential clients, evaluating prospects, and creating targeted contact databases.
• Make outbound cold calls to potential clients to introduce company offerings and arrange meetings or follow-ups.
• Investigate companies, market dynamics, competitors, and industry developments to uncover new growth opportunities.
• Maintain meticulous records of leads, correspondence, and follow-up actions in the CRM system.
• Provide executive administrative support including managing calendars, organizing emails, scheduling appointments, and preparing documents.
• Monitor company expenditures and systematically organize financial records for reporting purposes.
• Manage bookkeeping responsibilities utilizing QuickBooks, encompassing expense tracking, invoice handling, and maintaining basic financial documentation.
• Compile reports, spreadsheets, and comprehensive summaries that inform strategic business decisions.
• Organize digital files and operational documentation effectively.
• Identify and suggest improvements to existing processes, recommending enhanced systems and workflows.
• Take proactive ownership of assigned projects, executing tasks with minimal oversight and resolving problems independently.
• Perform additional administrative and business support activities as required.

Qualifications and Skills

• At least 2 to 3 years’ experience in roles such as Executive Assistant, Virtual Assistant, Business Development Assistant, or similar positions.
• Proven proficiency with QuickBooks for bookkeeping and managing expenses.
• Experience in lead generation, prospecting research, and conducting outbound cold calls.
• Familiarity with CRM systems like HubSpot, Salesforce, Zoho, or equivalents preferred.
• Comfortable applying AI technologies such as ChatGPT and other productivity tools to enhance operational efficiency.
• Strong research capabilities with the ability to systematically gather and organize information.
• Exceptional English communication skills, both written and verbal.
• Proficient in Google Workspace and Microsoft Office software suites.
• Excellent organizational skills with a sharp eye for detail.
• Ability to work autonomously, manage competing priorities, and meet deadlines efficiently.
• Self-motivated with a strong initiative and adept problem-solving skills.
• Demonstrates professionalism, reliability, and a commitment to confidentiality.

Benefits

• Paid training provided.
• Opportunity to work remotely from home.