Administrative Assistant - Operations & Human Resources

About Scene Health

Scene Health is an innovative healthcare organization focused on enhancing medication adherence through a comprehensive 360° care model. Our Directly Observed Therapy integrates personalized video coaching, educational resources, and motivational techniques to combat medication non-adherence, a challenge that costs the healthcare sector roughly $500 billion annually. Our mobile platform connects patients with pharmacists, nurses, and health coaches for daily video check-ins accessible from any location. By addressing social determinants of health, Scene Health empowers patients to overcome barriers, improve outcomes, and foster collaboration in healthcare.

Role Overview

The Operations and HR Administrative Assistant is essential to maintaining efficient operations and supporting the company culture at Scene Health. Responsibilities cover a broad range of HR administrative tasks including recruitment assistance, onboarding support, payroll processing, employee record management, and ensuring compliance. The role requires coordinating activities, managing data, resolving employee questions, and facilitating smooth daily operations. This position suits an organized, detail-focused individual capable of juggling multiple tasks in a dynamic environment and offers a chance to impact a mission-driven organization that leverages technology and compassionate care to enhance patient engagement.

Responsibilities

• Facilitate recruitment efforts by posting job ads, screening applicants, and coordinating interviews
• Support new hire onboarding processes for successful integration
• Maintain accurate and confidential employee records
• Assist with payroll and benefits administration
• Provide routine HR administrative support including scheduling, correspondence, and document handling
• Ensure adherence to company policies and employment regulations
• Manage recordkeeping and create reports for HR metrics and audits
• Coordinate employee engagement initiatives and internal communications
• Participate in audits and process reviews to enhance operational effectiveness
• Support HR policy development and workflow implementation
• Address employee inquiries with timely responses
• Undertake other tasks as needed to support organizational goals

Qualifications

• Bachelor's degree or four years of relevant experience in Business Operations, People Services, or Human Resources
• Proficiency in Google Suite and Microsoft Office Suite
• Strong organizational and time management capabilities
• Excellent communication skills, both written and verbal
• Ability to multitask effectively while maintaining strict confidentiality
• Attention to detail with high accuracy in data entry and record keeping
• Adaptability and problem-solving skills in fast-paced settings

Benefits

• Competitive salary with comprehensive benefits
• 401(k) plan featuring company matching contributions
• Employee Assistance Program offering personal and professional support
• Professional growth and development opportunities
• Flexible work arrangements including remote, hybrid, or onsite depending on role and location
• Diverse and inclusive workplace that values innovation and teamwork

Equal Opportunity Statement

Scene Health is committed to maintaining an inclusive and equitable workplace. We prohibit discrimination based on any legally protected characteristic and welcome applicants legally eligible to work in the United States. However, visa sponsorship is not available at this time.