Administrative Assistant II

About Concurrent Technologies Corporation (CTC)

CTC stands as a premier organization focused on delivering innovative solutions in engineering, manufacturing, and technology. They excel in bridging advanced technologies with mission-critical applications across sectors such as national security, defense, environmental sustainability, and advanced manufacturing. Their culture promotes ongoing learning and technological progress, enabling CTC to be a reliable collaborator for government bodies, industry leaders, and academia in safeguarding and advancing national priorities.

Role Overview

The Administrative Assistant II position is pivotal in enhancing departmental operations by providing mid-tier administrative support. Key duties include document preparation, communication management, travel arrangement, and aiding project execution. The role requires a proactive and detail-focused individual capable of independent work, confidentiality, and professionalism. The position supports significant projects related to the U.S. Navy and national security and operates remotely.

Key Responsibilities

• Generate, revise, and finalize detailed reports, proposals, presentations, and correspondence while maintaining high standards of accuracy and professionalism.
• Compose and proofread communications in line with organizational standards.
• Organize and maintain departmental documents and records in compliance with retention policies.
• Create templates, standardized forms, and documents for departmental consistency.
• Manage incoming calls and emails by screening, prioritizing, and appropriately addressing or forwarding inquiries.
• Serve as a communication bridge between the department and various stakeholders.
• Coordinate scheduling and logistics for meetings, including agenda preparation, minute taking, and follow-up dissemination.
• Plan and book complex travel arrangements including transportation and lodging, adhering to company policies.
• Prepare and audit expense reports ensuring precise and prompt submission to finance.
• Support project workflows by tracking timelines, coordinating materials, and facilitating team collaboration.
• Oversee office supply inventories, ensuring necessary resources are available within budget.
• Assist onboarding processes by preparing materials and arranging training sessions for new hires.
• Offer backup administrative support and carry out additional tasks as designated by management.

Qualifications

• High school diploma or equivalent required; some college coursework is advantageous.
• At least 2 years experience in administrative or clerical support.
• Strong proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management capabilities.
• Effective verbal and written communication skills.
• Self-motivated with the ability to work independently and apply sound judgment.
• Capacity to manage multiple priorities efficiently.

Preferred qualifications include familiarity with project management platforms, travel and expense coordination experience, interpersonal communication strength, and knowledge of office operational procedures.

Benefits

• Competitive remuneration with comprehensive benefits.
• Professional growth and development opportunities.
• Engagement with innovative technologies and projects.
• Remote work and flexible work hours.
• A supportive workplace culture that values work-life balance.
• Involvement in initiatives that bolster national security and technological progress.

Equal Employment Opportunity

CTC is an equal opportunity employer committed to diversity and inclusivity. All qualified applicants will be considered fairly regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, veteran status, or other protected characteristics.