Administrative Assistant (Al Ain & Western Region)

About the Role

The Administrative Assistant plays a key role in supporting the designated manager by efficiently managing their schedule, coordinating business travel arrangements, and handling meeting logistics. The role also includes performing various secretarial duties such as responding to phone queries, managing documents, and assisting with correspondence.

Key Duties

• Manage the calendar and appointments of assigned managers as required.
• Coordinate business travel logistics including transportation and accommodation in collaboration with the Travel & Logistics Officer.
• Greet and ensure visitors receive proper attention when required.
• Reserve meeting rooms and conference facilities based on the managers’ requests.
• Organize and maintain filing systems by labeling, numbering, and archiving internal and external documents.
• Perform clerical tasks such as printing, binding, formatting, and collaborate with Printing & Archiving Officers when needed.
• Arrange meetings, record minutes, and keep detailed notes for assigned managers.
• Manage phone and email inquiries on behalf of the managers as necessary.
• Draft and distribute internal circulars and correspondences with internal and external stakeholders as directed.
• Carry out data entry tasks as needed to support office functions.
• Ensure implementation and adherence to corporate policies and procedures.
• Work responsibly to ensure all tasks are completed cost-effectively.

Qualifications and Skills

• Completion of High School education.
• Strong organizational capabilities to prioritize and manage tasks efficiently.
• Excellent communication and interpersonal skills for effective interaction with stakeholders.
• Meticulous attention to detail to ensure accuracy in all assignments.
• Effective time management skills to meet deadlines and support managers appropriately.
• Fluency in both written and spoken Arabic and English languages.

Experience

No prior work experience is necessary for this position.