Administrative Assistant

Role Summary

This role involves delivering comprehensive administrative, clerical, and organizational assistance to senior personnel and teams within the Coverage and Capital Markets division, primarily supporting regions such as Latin America, Asia, and Canada. The position ensures efficient daily operations and seamless communication across various stakeholders and geographic locations.

Primary Duties

• Oversee and manage intricate calendars, coordinate meetings spanning multiple time zones, and arrange internal and external appointments for executives and team members.
• Draft, revise, and format correspondence, reports, presentations, and other documents intended for internal or external distribution.
• Organize both domestic and international travel plans, including itinerary preparation, visa arrangements when needed, and expense reconciliation adhering to company policies.
• Assist in organizing meetings, corporate events, and offsite sessions, handling logistics and preparing necessary materials.
• Serve as a liaison for internal stakeholders and external partners, maintaining timely and professional communication.
• Provide general office and administrative support to enhance business processes and team productivity.

Candidate Requirements

• Possess three to five years of experience in executive assistant or senior administrative support roles.
• Experience within financial institutions or professional services firms is advantageous though not mandatory.
• Demonstrated ability to support senior executives or teams in dynamic, deadline-oriented settings.
• Capacity to work effectively with international teams and balance multiple priorities across regions.