Administration Specialist Associate

Role Overview

As an Administration Specialist Associate, you will provide essential administrative support throughout the Branch, assisting the Office Manager and the Accounting Department with daily administrative, operational, and accounting tasks. Your contributions will be vital to ensuring the Branch operates efficiently by supporting various processes, maintaining accurate records, managing procurement and payment activities, and collaborating with both internal team members and external service providers. This position offers extensive exposure to the Branch's administrative and accounting functions within an international banking context, presenting a valuable professional development opportunity.

Key Responsibilities

• Assist the Office Manager with daily administrative duties within the Branch.
• Prepare and process Purchase Orders, payment documents, and maintain administrative records per established internal guidelines.
• Support the Accounting Department by handling accounting documentation, preparing entries, recording, and inputting accounting and administrative data within designated responsibilities.
• Ensure precise maintenance of administrative, accounting, procurement, and filing records.
• Liaise with vendors, suppliers, service providers, and external authorities regarding administrative issues.
• Manage vendor contracts, office services, and procurement activities administratively.
• Oversee petty cash records and documentation related to administrative expenses.
• Compile reports, presentations, and other administrative documentation as required.
• Maintain office supplies, operational tracking tools, and other administrative records for the Branch.
• Assist with internal and external audits by organizing and retrieving necessary documentation.

Candidate Profile

• Possesses 3 to 5 years of experience in a similar administrative role.
• Holds a Bachelor's degree or an equivalent educational qualification.
• Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Has foundational understanding of administrative and accounting procedures.
• Familiar with procurement processes and document management practices.
• Demonstrates strong knowledge of banking products and services offered by the institution.

About the Employer

The company is Italy's leading banking group and ranks among Europe's top-tier financial institutions. It serves over 20 million customers domestically and internationally, driving sustainable growth with a strong emphasis on environmental stewardship and social impact. The organization fosters an inclusive culture valuing and empowering its people. Within its IMI Corporate & Investment Banking Division, it partners globally with Corporate, Public Finance, and Financial Institutions clients, noted for its longstanding market presence and innovative offerings.

Diversity and Inclusion

The employer is committed to providing an inclusive, equitable workplace and considers applicants regardless of race, religion, sexual orientation, gender identity, marital status, national origin, age, disability, or any other protected status in accordance with relevant legislation (D.lgs. 198/2006, 215/03, and 216/03).