Recruiting Operations Coordinator

About the Company

The organization is building a proactive AI assistant aimed at helping everyday users complete routine and complex tasks more intelligently across conversations, errands, organisation, and workflow management. The product is designed to support long-running workflows with strong reliability, persistent context, multi-step reasoning, and integration with external tools, even when model outputs are non-deterministic. The broader goal is to save users significant time on daily work and life tasks.

Role Overview

The company is hiring a Recruiting Operations Coordinator to strengthen and scale its hiring operations. This role supports recruiting across several functions and markets by keeping interview scheduling, applicant tracking, communications, reporting, and recruiter assistance running smoothly. It is well-suited to someone who enjoys bringing order to fast-paced environments and is meticulous about execution.

Core Responsibilities

• Arrange and coordinate interviews between candidates, interviewers, and hiring teams.
• Handle communication with candidates throughout each stage of the hiring journey.
• Keep applicant tracking system records accurate, current, and well-organized.
• Monitor hiring funnels and ensure follow-up actions happen on time.
• Assist recruiters and hiring managers with day-to-day operational needs.
• Build hiring summaries, reports, and recruiting metrics for internal use.
• Spot workflow issues and suggest practical ways to improve processes.
• Contribute to a positive and professional candidate experience.

Required Profile

• Background in recruiting coordination, talent acquisition, operations, or administrative support.
• Strong organisational and project management capability.
• Very high attention to detail and consistent follow-through.
• Comfort handling several priorities at the same time.
• Strong written and spoken communication skills.
• Experience or comfort working with ATS tools and spreadsheets.
• Strong sense of ownership and initiative.

Working Style

The team values small, highly capable groups that work with speed, independence, and accountability. The environment expects people to think for themselves, move quickly, and solve problems proactively rather than waiting for step-by-step direction. It is a hands-on setting where each person contributes directly to company outcomes.

Interview Process

If there is a match, the hiring process may include up to three interviews. Applications are evaluated by the hiring team, and interviews may take place either virtually or in person. The process is intended to be fast, transparent, and decisive.