Receptionist

About Yokogawa

Yokogawa is a globally recognized leader in industrial automation, test and measurement, information systems, and industrial services, having earned accolades for Best Asset Monitoring Technology and Best Digital Twin Technology. Dedicated to fostering a sustainable future, Yokogawa supports energy transitions, biotechnology, AI, and industrial cybersecurity, aligning with the United Nations’ sustainable development goals through innovative measurement and connectivity solutions.

Team Environment

With a workforce of 18,000 employees spanning over 60 nations, Yokogawa embodies a corporate mission to collaboratively innovate for tomorrow. The company values respect, collaboration, integrity, empathy, and creativity, providing a dynamic environment with substantial career growth opportunities for its staff worldwide.

Role Responsibilities

• Oversee front desk management including visitor logging, safety induction procedures, and adherence to security protocols.
• Manage meeting room reservations, incoming telephone calls, courier handling, and general reception duties.
• Coordinate the procurement and allocation of office supplies and stationery.
• Handle issuance and replacement processes for employee identification cards.
• Administer vendor registration procedures, quotations, purchase requests, and purchase order creation.
• Maintain vendor compliance documentation such as In-Country Value (ICV), trade licenses, and VAT records.
• Process invoices using internal platforms like DPROCURE and CONCUR while ensuring compliance with company policies.
• Organize corporate insurance requirements including vehicle, personnel, and project-related coverage.
• Facilitate employee travel logistics including visa arrangements, flight bookings, accommodation, and local transportation.
• Provide administrative assistance relating to employee benefits, insurance matters, and mobilization/demobilization activities.
• Support Administration and Human Resources through document management, reports, and operational coordination.
• Ensure seamless continuation of administrative and operational tasks within YEU Dubai and YUAE Sales Departments during staff leave periods by managing inquiries, communication, and coordination.

Qualifications and Experience

• Possession of a University Degree.
• At least one to two years of experience in roles such as receptionist, front desk, or administrative support.
• Proficient in visitor management, telephone operations, meeting room coordination, and office administrative tasks.
• Familiarity with Microsoft Office suite including Word, Excel, Outlook, and PowerPoint.
• Strong command of both written and spoken English; skills in Arabic considered a plus.
• Prior work experience in multicultural or corporate settings is preferred.

Skills and Competencies

• Exceptional communication and interpersonal abilities.
• Strong multitasking and effective prioritization skills.
• Capability to work independently and manage work pressure efficiently.
• Excellent customer service and relationship management aptitude.

Additional Information

Yokogawa is committed to fostering a diverse, equitable, and inclusive workplace, actively promoting talent from various backgrounds regardless of race, gender, age, or other personal characteristics. This ensures that every employee is empowered to belong, contribute, and reach their full potential.