Project Manager

About Mecca Productions

Founded in 2004, Mecca Productions is a comprehensive scenic design and fabrication company. We specialize in creating and installing themed projects spanning various industries, including broadcast, live events, immersive experiences, museums, theme parks, and attractions. Join our talented creative team and contribute to the exciting behind-the-scenes work.

Role Summary

The Project Manager will lead and oversee the development and technical production of show and guest experience components. This role coordinates with design and production teams from project initiation through to final deliverables and project close-out.

Responsibilities

• Define and implement project delivery strategies aligning internal and external resources with contractual obligations and client expectations.
• Collaborate closely with Design and Fabrication teams to ensure top-quality outputs throughout production.
• Maintain and update overall project schedules, identifying risks and opportunities to improve efficiency as needed.
• Develop and monitor the project budget to ensure spending stays within limits.
• Create and manage cash flow documentation during the project lifecycle.
• Prepare contracts, purchase orders, and vendor agreements.
• Organize and maintain shared files, databases, and all project documentation, including photos, manuals, schedules, and print materials.
• Manage exhibit element content lists and matrices using a shared project database.
• Coordinate client and internal communications concerning RFPs and bidding inquiries.
• Upload all required documentation for client approvals and manage associated schedules.
• Track vendor payments.
• Oversee sourcing and procurement of materials required for projects.
• Engage, negotiate with, and manage suppliers and subcontractors from contract signing through delivery.
• Participate in the creation and implementation of new Standard Operating Procedures (SOPs) for the Project Management department.

Required Qualifications and Skills

• Strong organizational abilities.
• Excellent negotiation skills.
• Effective communication skills for presentations and discussions with both internal teams and external clients.
• Strategic and analytical problem-solving capabilities.
• Team-oriented with a collaborative work approach.
• Efficient time management.
• Maintains high standards of compliance and confidentiality.
• Ability to perform well under pressure.

Education and Experience

• Bachelor's degree.
• 7 to 10 years of relevant experience within the themed entertainment industry or a comparable field.
• Familiarity and practical use of MS Office suite, Smartsheet, and scheduling software.