Project Management Administrator / Project Controls Administrator

About Stantec

Stantec is a global leader specializing in sustainable engineering, architecture, and environmental consulting. We leverage diverse perspectives from our partners and stakeholders to pioneer solutions addressing critical challenges such as climate change, digital transformation, and the future-proofing of urban infrastructure. Our team comprises designers, engineers, scientists, project managers, and strategic advisors who innovate at the convergence of community needs, creativity, and client collaboration to positively impact communities worldwide.

Role Overview

We are currently seeking a Project Management Administrator / Project Controls Administrator to join our Water team in New Zealand, specifically at our Christchurch office. Our water portfolio includes management of drinking water, wastewater, stormwater, and groundwater as shared resources, along with projects related to dams and hydropower focusing on resilience and renewable energy solutions. This role involves supporting multiple Project Managers to plan, coordinate, and oversee various projects throughout their lifecycle, including assuming responsibility for specific task management activities within individual projects and assisting senior personnel with portfolio-level project coordination.

Key Responsibilities

• Perform administrative duties to support project activities.
• Assist Campaign and Proposal teams in preparing proposal materials.
• Contribute to the creation of Project Execution Plans and Health and Safety Plans.
• Apply established project control procedures to manage scope, budgets, timelines, profitability, and risk.
• Develop baseline project schedules in collaboration with team members.
• Monitor scope changes, schedule adherence, and cost alignment during project phases.
• Track resource allocation and personnel consistency.
• Evaluate performance against schedule baselines and help control budgets through accurate forecasting.
• Identify variances and emerging trends.
• Support project teams with monthly schedule updates, financial forecasting, invoicing, and progress reporting to internal and external stakeholders.
• Ensure high-quality deliverables by maintaining accurate reports, efficient document control, and meeting project deadlines.

Candidate Requirements

• Proficient in Microsoft Office applications; familiarity with project management tools such as Microsoft Project, Primavera, Oracle, or SAP is advantageous but not mandatory.
• Strong financial literacy and ability to interpret financial data.
• Willingness and ability to quickly learn Stantec’s project management and financial systems and processes.
• Self-motivated, highly organized, and process-oriented with the capacity to manage multiple tasks and maintain a focus on outcomes.
• Excellent interpersonal skills, capable of effective communication across various levels to garner cooperation and maintain diplomacy in complex situations.
• Detail-oriented with sound administrative skills, including clear written and verbal communication.
• Proactive and responsible, able to take ownership of assigned duties to fulfill project needs and efficiently balance multiple projects and priorities daily.

Benefits and Culture

Stantec values employee growth and work-life balance by providing:

• Flexible work arrangements such as purchasing additional leave, term contracts aligned with school terms, part-time options, and job sharing.
• Professional development opportunities through global, online, and on-the-job training programs.
• Support for professional memberships and service recognition awards.
• Mentorship programs to support career advancement.
• Wellbeing benefits including health, income continuance and life insurance, and employee assistance programs.
• Participation in the Developing Professionals Group for early-career employees.
• Engagement in social events organized by the office social club.

Additional Information

This role is based full-time onsite in Christchurch, New Zealand. There is no travel requirement. Stantec is committed to equal employment opportunities and prohibits discrimination on various protected grounds, ensuring fair recruitment, hiring, promotion, and workplace conditions.